Global Program Coordinator

EMD Electronics; Santa Clara (CA); On-site; USD 91,000 - 136,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) match program

Tuition assistance program

Career growth opportunities

Job summary

EMD Electronics is seeking a Program Support Assistant to enable the successful delivery of programs within the Megasys organization across the United States and Europe. You will bring structure, visibility, and follow‑through from planning through implementation.

The role involves governance, coordination, communications, reporting, and continuous improvement, working across multiple workstreams and time zones to keep programs moving forward.

Qualifications

• Bachelor’s Degree in any discipline
• 3+ years of experience in program coordination, project support, operations, business transformation, or continuous improvement projects
• OR High School Diploma or GED with 5+ years of related experience

Responsibilities

• Support the development and maintenance of integrated program plans, roadmaps, milestones, and delivery schedules, tracking progress and escalating risks, issues, and dependencies in a timely manner
• Coordinate program governance activities including preparation of agendas, pre‑reads, decision materials, and status packs, and support stage gates, steering committee meetings, and other decision‑making forums
• Collect, validate, and synthesize program information from multiple stakeholders and systems, prepare recurring status reports, dashboards, and concise leadership summaries with clear visual and written materials
• Draft program announcements, progress updates, briefing notes, and other communications in a clear and audience‑appropriate style, ensuring program information is accessible and consistently communicated across the organization
• Coordinate cross‑functional working sessions, program reviews, workshops, and information‑sharing forums across sites and regions, capturing decisions, actions, owners, and deadlines and driving timely follow‑up
• Build and maintain effective communication rhythms across program teams and stakeholders in the United States and Europe, fostering productive relationships across functions, regions, levels, and cultures
• Maintain accurate program documentation including charters, plans, meeting records, decisions, process maps, playbooks, and lessons learned, and help incorporate improvements into future program planning and execution
• Support the onboarding of new employees by coordinating orientation activities, scheduling training sessions, and ensuring new team members have the resources and information needed to start their roles effectively
• Coordinate inputs from functions such as Finance, Procurement, Information Technology, and Communications when required for program delivery, and support the design of scalable program processes as the Operations organization grows
• Contribute to special initiatives that strengthen program maturity, operating discipline, and organizational effectiveness

Skills

Program coordination

Cross-functional collaboration

Communication

Teamwork

Education

Bachelor’s Degree

High School Diploma

Tools

Microsoft 365

PowerPoint

Word

Excel

Teams

Job description

EMD Electronics is seeking a Program Support Assistant to enable the successful delivery of programs within the Megasys organization across the United States and Europe. You will bring structure, visibility, and follow‑through from planning through implementation.

The role involves governance, coordination, communications, reporting, and continuous improvement, working across multiple workstreams and time zones to keep programs moving forward.