Global Policy Programs Coordinator

Stanfordlivetickets; Palo Alto (CA); Hybrid; USD 114,616,000 - 120,347,000; Full time

Job summary

Stanford University’s Ford Dorsey Master’s in International Policy (MIP) is seeking an organized administrative professional to support a four-person staff, faculty director, and students. Reporting to the Assistant Director for Academic and Student Affairs, this role covers student services, finances, communications, events, admissions, and office operations.

The successful candidate will be proactive, detail-oriented, and able to collaborate across teams.

Qualifications

• Prior experience in a higher education, nonprofit, or international affairs setting.
• Familiarity with university systems (e.g., student information and financial systems, applicant tracking tools) and Drupal or willingness to learn quick
• Experience supporting events, admissions cycles, or basic financial/budget processes.
• Proven ability to prioritize and manage a diverse workload.
• Collaborative, service-oriented mindset.
• Interest in international policy, public affairs, or graduate education administration.

Responsibilities

• Provide academic administration, student services, and admissions support.
• Schedule courses, order textbooks, and provide administrative support for instructors.
• Act as a point of contact for current MIP students on program policies and financial and other matters.
• Maintain university web-based course and degree systems, program handbooks, and the program website.
• Provide support with analytics and reporting.
• Coordinate MIP events (e.g., orientation, receptions, admit day, alumni and career panels).
• Manage calendars for reservable MIP spaces.
• Draft weekly student newsletter and various student forms.
• Draft, send, and manage event invitations.
• Serve as financial approver by making financial entries, processing reimbursements, etc.
• Process student fellowship and assistantship entries and financial transactions.
• Arrange travel and accommodation for students participating in the Stanford-Vienna Exchange program.
• Provide support for budget monitoring and analysis, as needed.
• Place work orders and maintain office supplies.

Job description

Stanford University’s Ford Dorsey Master’s in International Policy (MIP) is seeking an organized administrative professional to support a four-person staff, faculty director, and students. Reporting to the Assistant Director for Academic and Student Affairs, this role covers student services, finances, communications, events, admissions, and office operations.

The successful candidate will be proactive, detail-oriented, and able to collaborate across teams.