MIP Program Coordinator

Stanfordlivetickets; Palo Alto (CA); Hybrid; USD 114,616,000 - 120,347,000; Full time

Job summary

Stanford University’s Ford Dorsey Master’s in International Policy (MIP) is seeking an organized administrative professional to support a four-person staff, faculty director, and students. Reporting to the Assistant Director for Academic and Student Affairs, this role covers student services, finances, communications, events, admissions, and office operations.

The successful candidate will be proactive, detail-oriented, and able to collaborate across teams.

Qualifications

• Prior experience in a higher education, nonprofit, or international affairs setting.
• Familiarity with university systems (e.g., student information and financial systems, applicant tracking tools) and Drupal or willingness to learn quick
• Experience supporting events, admissions cycles, or basic financial/budget processes.
• Proven ability to prioritize and manage a diverse workload.
• Collaborative, service-oriented mindset.
• Interest in international policy, public affairs, or graduate education administration.

Responsibilities

• Provide academic administration, student services, and admissions support.
• Schedule courses, order textbooks, and provide administrative support for instructors.
• Act as a point of contact for current MIP students on program policies and financial and other matters.
• Maintain university web-based course and degree systems, program handbooks, and the program website.
• Provide support with analytics and reporting.
• Coordinate MIP events (e.g., orientation, receptions, admit day, alumni and career panels).
• Manage calendars for reservable MIP spaces.
• Draft weekly student newsletter and various student forms.
• Draft, send, and manage event invitations.
• Serve as financial approver by making financial entries, processing reimbursements, etc.
• Process student fellowship and assistantship entries and financial transactions.
• Arrange travel and accommodation for students participating in the Stanford-Vienna Exchange program.
• Provide support for budget monitoring and analysis, as needed.
• Place work orders and maintain office supplies.

Job description

WORK SCHEDULE

Hybrid work arrangement with at least 3 days per week on-site.

MIP utilizes an arrangement where team members are on-site three days per week and remote two days per week. This role should expect that some weeks will require on-site work four or more days. This may be offset by limited increased flexibility during the summer.

BUDGETED SALARY:

$40 to $42 per hour

SCHOOL/UNIT DESCRIPTION:

Stanford's Ford Dorsey Master’s in International Policy (MIP) is a two-year Master of Arts program in the School of Humanities and Sciences, administered by the Freeman Spogli Institute for International Studies (FSI). Established in 1982, MIP prepares future leaders for careers in international policymaking across government, NGOs, IGOs, and the private sector.

The program's small, close-knit cohorts create a dynamic learning environment built around FSI's interdisciplinary faculty, Stanford's research strength, and Silicon Valley's culture of innovation. Students graduate equipped to analyze and solve complex, real-world policy challenges.

POSITION SUMMARY:

MIP is recruiting a highly organized administrative professional to support the program's four staff members, faculty director, and students. Reporting to the Assistant Director for Academic and Student Affairs, this role will perform a variety of functions supporting student and academic services, finances, communications, event planning, admissions, and office operations. This role works closely with the MIP team, as well as students and prospective applicants, faculty and instructors, alumni, and other affiliates.

The successful candidate is a friendly, proactive, and dependable self-starter who can adapt to different working styles and needs. They should possess excellent interpersonal and communication skills and enjoy meeting and engaging with people from diverse backgrounds and personalities.

This role requires a high level of professionalism, productivity, organization, multi-tasking, and attention to detail. The role should also be comfortable working independently, with limited supervision at times, and collaborating with colleagues across the university. An interest in global affairs, public policy, and diverse cultures is valued.

Why Join MIP:

• Be part of a small, mission-driven team with outsized visibility and impact
• Work alongside world-class faculty and a highly engaged, globally minded student cohort
• Gain broad exposure to graduate program administration — a strong foundation for a career in higher education, international affairs, or nonprofit management
• Access to Stanford's professional development resources and university benefits

KEY RESPONSIBILITIES:

Student and Academic Services / Admissions

• Provide academic administration, student services, and admissions support
• Schedule courses, order textbooks, and provide administrative support for instructors
• Act as a point of contact for current MIP students on program policies and financial and other matters
• Maintain university web-based course and degree systems, program handbooks, and the program website
• Provide support with analytics and reporting

Events and Communications

• Coordinate MIP events (e.g., orientation, receptions, admit day, alumni and career panels)
• Manage calendars for reservable MIP spaces
• Draft weekly student newsletter and various student forms
• Draft, send, and manage event invitations

Finances

• Serve as financial approver by making financial entries, processing reimbursements, etc.
• Process student fellowship and assistantship entries and financial transactions
• Arrange travel and accommodation for students participating in the Stanford-Vienna Exchange program
• Provide support for budget monitoring and analysis, as needed

Operations

• Place work orders and maintain office supplies

PREFERRED/DESIRED QUALIFICATIONS:

• Prior experience in a higher education, nonprofit, or international affairs setting
• Familiarity with university systems (e.g., student information and financial systems, applicant tracking tools) and Drupal or willingness to learn quick
• Experience supporting events, admissions cycles, or basic financial/budget processes
• Proven ability to prioritize and manage a diverse workload
• Collaborative, service-oriented mindset
• Interest in international policy, public affairs, or graduate education administration

Additional Requirements:

• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
• Cover letter and resume required for consideration