Global Payroll Specialist (US & Canada)

Gensler; Oakland (CA); On-site; USD 75,000 - 82,000; Full time

Benefits offered by this job

401k

Profit sharing

Employee stock ownership

Bonus opportunities

Job summary

Gensler is seeking a Payroll Specialist to own the US and Canada payroll end-to-end, ensuring timely, accurate processing and compliance. The role supports payroll tax, journal entries, and cross-border matters, with collaboration across HR and external vendors.

Ideal candidate has 3+ years in North America or international payroll, strong Excel skills, and adaptability for changes in a dynamic environment. Gensler offers competitive benefits and growth potential in a global design firm.

Qualifications

• Bachelor's Degree or equivalent work experience required.
• 3+ years of relevant working experience in North America payroll or International payroll, including social benefits, tax and payroll systems, proficiency in Excel, administration and excellent analytical reasoning skills.
• Experience and skills in payroll implementation, timekeeping reconciliation and cash recon analysis is a huge plus.
• Able to quickly adapt to new circumstances as they arise.
• Good communication skills and eagerness to learn new tools and techniques.
• Proficient in managing multiple tasks with varied deadlines, a self-starter who can keep projects moving.
• Able to read and speak in English.
• Proficient in Microsoft Office Suite (Word, Excel).
• Working knowledge of ADP Vantage, Workday and TMF Horizon is preferred.

Responsibilities

• Prepare and process USA and Canadian payroll in an efficient and accurate manner.
• Keep abreast of USA payroll related issues consistent with the local statutory and tax rules and legislation.
• Assist to manage Record of Employment, Canada.
• Conduct consistent audits on US and Canadian payroll, employee payroll records, and tax records for compliance.
• Manage US payroll processes including off-cycle payment, one-time payment and LOA payment.
• Manage termination checklist daily and process final pay per State Law.
• Support US payroll tax analysis and quarterly adjustments.
• Run and process weekly timecard reports and adjustments; maintain timekeeping system.
• Communicate with HR for employee data and compensation matters.
• Liaise with third-party payroll vendors to reflect company pay policies.
• Maintain documentation for processes and procedures.
• Update payroll and timekeeping systems for Canada; ensure system integration.
• Collaborate with team and supervisor on day-to-day operations.
• Prepare management reports (weekly, monthly, quarterly, year-end).
• Provide payroll orientation to new hires.
• Prepare and submit Certified Payroll reports per jurisdiction.
• Support audits and licenses renewals as needed.

Skills

Payroll processing

Analytical reasoning

Excel

Communication

Multitasking

English proficiency

Education

Bachelor's Degree or equivalent

Tools

ADP Vantage

Workday

TMF Horizon

Job description

Gensler is seeking a Payroll Specialist to own the US and Canada payroll end-to-end, ensuring timely, accurate processing and compliance. The role supports payroll tax, journal entries, and cross-border matters, with collaboration across HR and external vendors.

Ideal candidate has 3+ years in North America or international payroll, strong Excel skills, and adaptability for changes in a dynamic environment. Gensler offers competitive benefits and growth potential in a global design firm.