Global Patent Filing & Docket Specialist

ArentFox Schiff LLP.; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Job summary

ArentFox Schiff LLP invites an experienced Patent Foreign Filing Specialist to join our Intellectual Property team in Washington, DC. You will coordinate PCT, national phase, and direct foreign filings, manage critical deadlines, and communicate with attorneys, clients, foreign associates, and patent offices.

You should bring at least two years of patent prosecution experience or one year of foreign filing, with knowledge of PCT and USPTO procedures.

Qualifications

• Two years of patent prosecution experience or one year of foreign filing experience.
• Knowledge of foreign and USPTO policies, procedures, and filing practices.
• Bachelor's degree preferred; relevant experience may be considered.
• Knowledge of PCT, national phase, and U.S. and foreign filing requirements.
• Proficiency with Microsoft Word and basic Excel; experience with Prokurio and ePCT is a plus.
• Strong organizational and analytical skills with ability to manage multiple priorities and deadlines.
• Clear, professional communication and collaborative approach.
• Dependable, flexible work style and willingness to assist colleagues.

Responsibilities

• Monitor and reconcile the foreign filing docket daily, proactively addressing upcoming deadlines and status dates.
• Prepare timely status correspondence and follow up with attorneys, foreign associates, and clients to keep matters moving forward.
• Update docket dates using attorney and foreign associate guidance, established procedures, and sound judgment.
• Prepare documents required to satisfy foreign filing formalities, including coordinating legalization through state authorities, consulates, and embassies.
• Prepare PCT applications, transmittals, and Demands for Preliminary Examination, and respond to PCT and foreign associate communications.
• Send clear, accurate instructions to foreign associates and patent offices for PCT, national phase, and direct non-U.S. filings.
• Prepare client status reports, report official correspondence, and send reminders needed to obtain timely instructions.
• Review foreign associate invoices for accuracy and partner with foreign associates and the Accounting Department to resolve discrepancies and reconcile statements.
• Record time and billing descriptions for completed projects and notify Accounting when matters are ready to bill.
• Prepare foreign filing cost estimates for clients.
• Review annuity procedures and supporting documents to help ensure accurate, timely payments.
• Monitor the annuity fee docket and serve as the firm’s liaison with annuity payment vendors.
• Provide occasional after-hours support when needed to meet client schedules and filing deadlines.
• Contribute to other team priorities and responsibilities as assigned.
• Follow firm and IP Prosecution Support Department policies, procedures, and safety practices.
• Meet established time-entry and timesheet deadlines.
• Meet or exceed the annual billable-hour requirement of 1,536 hours.

Skills

Patent prosecution

Foreign filing

PCT knowledge

MS Word

Excel basics

ePCT

Prokurio

Communication skills

Organizational skills

Time management

Education

Bachelor's degree preferred

Tools

Prokurio

ePCT

Job description

ArentFox Schiff LLP invites an experienced Patent Foreign Filing Specialist to join our Intellectual Property team in Washington, DC. You will coordinate PCT, national phase, and direct foreign filings, manage critical deadlines, and communicate with attorneys, clients, foreign associates, and patent offices.

You should bring at least two years of patent prosecution experience or one year of foreign filing, with knowledge of PCT and USPTO procedures.