Global Operations Admin & Program Coordinator

Dexian; Pryor Creek (OK); On-site; USD 42,000 - 70,000; Full time

Job summary

Dexian seeks a highly organized Team Administrator and Program/Project Coordinator to support our Operational Excellence team. The role ensures smooth daily operations, coordinates various development initiatives, and supports multiple program activities in a dynamic environment.

The ideal candidate is proactive, detail-oriented, and excels in Google Workspace and cross-functional collaboration, with experience in LMS and budget tracking preferred. On-site in Pryor, OK, 12+ month W2 contract.

Qualifications

• Demonstrates adaptability and ability to manage changing priorities in a global setting.
• Shows proactive problem solving with a positive approach and initiative.
• Proficient in Google Workspace tools (Gmail, Calendar, Docs, Sheets, Drive).
• Knowledge of AI tools (ChatGPT, Gemini) to boost productivity.
• Excellent relationship-building across diverse teams and regions.
• Meticulous organization with strong attention to detail across tasks.
• Excellent written and verbal communication with stakeholders at all levels.
• Shows proactive ownership from start to finish.
• Experience coordinating admin and program activities in corporate settings (preferred).
• Familiarity with LMS and training schedule coordination (preferred).
• Ability to support budget tracking and operational reporting (preferred).
• Strong intercultural communication across global teams (preferred).
• Project management or process improvement exposure is a plus.

Responsibilities

• Manage team calendars, coordinate meetings across time zones, and arrange logistics.
• Organize digital file systems, templates, and document management.
• Monitor communications channels and facilitate information flow.
• Maintain SME and POC lists and coordinate travel for site activities.
• Triage requests, delegate tasks, and track completion.
• Provide general internal customer support to stakeholders.
• Assist in LMS content development, scheduling, and tracking progress.
• Support training schedule management and site communications.
• Prepare reports and visual data summaries for reviews.
• Maintain team playbooks, website content, and docs.
• Update tracking systems for initiatives and priorities.
• Assist intake from discovery through scope, delivery, and reporting.
• Support program tracking and regional budget monitoring.
• Provide weekly summaries on cross-site agendas.

Skills

Adaptability

Problem solving

Google Workspace

AI tools

Relationship building

Attention to detail

Written and verbal communication

Ownership

Tools

Google Workspace

Learning Management System (LMS)

Job description

Dexian seeks a highly organized Team Administrator and Program/Project Coordinator to support our Operational Excellence team. The role ensures smooth daily operations, coordinates various development initiatives, and supports multiple program activities in a dynamic environment.

The ideal candidate is proactive, detail-oriented, and excels in Google Workspace and cross-functional collaboration, with experience in LMS and budget tracking preferred. On-site in Pryor, OK, 12+ month W2 contract.