Global Mobility & Immigration Program Manager

Klaviyo; San Francisco (CA); On-site; USD 113,000 - 171,000; Full time

Job summary

Klaviyo is seeking a Global Mobility/Immigration Program Manager to lead their global mobility program. The role involves overseeing immigration processes, collaborating with teams, and ensuring compliance while enhancing employee experience through innovative solutions. Ideal candidates will have a strong background in immigration practices and excellent project management skills.

Benefits

Annual cash bonus plan

Comprehensive health benefits

Equity opportunities

Qualifications

• 5+ years of direct immigration and global mobility experience with strong understanding of corporate and employment tax considerations.
• Outstanding interpersonal skills.
• Resourceful and self-starter in a fast paced environment.

Responsibilities

• Work directly with leadership on development of global immigration policies.
• Own the relationship with outside immigration counsel.
• Coordinate with external service providers for global relocation.

Skills

Attention to detail

Project management

Organizational skills

Education

Bachelor’s degree or higher

Job description

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny.

Klaviyo is looking for a Global Mobility/Immigration Program Manager to join our People team here at Klaviyo. Reporting to the head of People Operations with a dotted line to the head of Total Rewards, this person will be the subject matter authority and on the front lines of leading a best-in-class global mobility program for Klaviyo including immigrant and non-immigrant visa petitions, relocation activities, international assignments, and internal/external secondments. This person needs to be business forward while maintaining a sharp focus on compliance and being obsessive about a product mindset and the employee experience.

You will be a team of one who partners extensively with outside immigration counsel and other cross-functional partners. You will introduce AI and other innovative solutions while building on the existing foundation. If you are incredibly detail-oriented and process-driven, can leverage technology and find efficiencies, and have the expertise to provide strategic recommendations, this role may be a great fit for you.

How You’ll Make a Difference:

• Work directly with the leadership team on development, implementation, and administration of policies and programs related to global immigration, cross border taxation, compliance, and domestic/international relocations.
• Own the relationship with outside immigration counsel to ensure smooth and compliant immigration matters.
• Collaborate with our recruiting team to advise on best practices.
• Oversee with outside immigration counsel the processing/timelines of US visa petitions and collaborate cross-functionally for international work permits and visas. Serve as a go-between for outside counsel, legal employment, and Klaviyos to develop, implement, and communicate immigration filing strategies for individual cases.
• Supervise and ensure response to all applicable inquiries including working with Klaviyos to help collect time critical documents and data for various aspects of the immigration process.
• Stay up-to-date on foreign national employees’ job changes (locations, duties, compensation changes, terminations) to ensure nonimmigrant work status is in compliance.
• Own the strategy and process for US and international assignments, including working with external tax consultants to ensure accurate and timely compliance and assignee understanding.
• Coordinate with external service providers to ensure outstanding service and seamless global relocation.
• Stay up to date on relevant federal, state, and local laws, and regulations in order to ensure firm compliance.

Who you are:

• Bachelor’s degree or higher, preferably in Human Resources, Business, Accounting, Law, or related field.
• 5+ years of direct immigration and global mobility experience with strong understanding of corporate and employment tax considerations.
• Outstanding interpersonal skills with a high degree of attention to detail.
• Resourceful, self-starter in a fast paced, start-up environment, inventive and meticulous, and ability to move quickly, all while maintaining accuracy & data integrity.
• Have amazing project management and organization skills and excellent program management and vendor management skills.
• Unquestionable business and personal integrity, ethical standards, and maintaining confidentiality is imperative. Experience handling critical matters with tact & subtlety.

We use Covey as part of our hiring and / or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on April 3, 2025.

Please see the independent bias audit report covering our use of Covey here

Massachusetts Applicants:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Our salary range reflects the cost of labor across various U.S. geographic markets. The range displayed below reflects the minimum and maximum target salaries for the position across all our US locations. The base salary offered for this position is determined by several factors, including the applicant’s job-related skills, relevant experience, education or training, and work location.

In addition to base salary, our total compensation package may include participation in the company’s annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility. Please visit Klaviyo Rewards to find out more about our Total Rewards package.

Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process.

Base Pay Range For US Locations: $113,600 — $170,400 USD

Get to Know Klaviyo

We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we’re developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators—ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you’re ready to do the best work of your career, where you’ll be welcomed as your whole self from day one and supported with generous benefits, we hope you’ll join us.

Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.

IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls. By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here and here (FR).