Global Mobility & Immigration Program Manager

Klaviyo Inc.; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

A leading tech company in San Francisco is seeking a Global Mobility/Immigration Program Manager to drive their global mobility program. The role requires expertise in immigration processes, compliance regulations, and a strong focus on employee experience. Candidates should have a Bachelor's degree and at least 5 years of relevant experience, showcasing excellent project management and interpersonal skills. If you're detail-oriented and adept at leveraging technology for efficiency, consider applying for this opportunity to make a significant impact in a growing company.

Qualifications

• 5+ years of direct immigration and global mobility experience.
• Strong understanding of corporate and employment tax considerations.
• Resourceful, self-starter with project and program management skills.

Responsibilities

• Oversee the development, implementation, and administration of immigration policies.
• Collaborate with recruiting on best practices and ensure compliance.
• Coordinate with outside immigration counsel and external service providers.

Skills

Attention to detail

Interpersonal skills

Project management

Program management

Vendor management

Education

Bachelor’s degree in Human Resources, Business, Accounting, Law or related field

Job description

Klaviyo is looking for a Global Mobility/Immigration Program Manager to join our People team here at Klaviyo. Reporting to the head of People Operations with a dotted line to the head of Total Rewards, this person will be the subject matter authority and on the front lines of leading a best-in-class global mobility program for Klaviyo including immigrant and non-immigrant visa petitions, relocation activities, international assignments, and internal/external secondments. This person needs to be business forward while maintaining a sharp focus on compliance and being obsessive about a product mindset and the employee experience.

You will be a team of one who partners extensively with outside immigration counsel and other cross-functional partners. You will introduce AI and other innovative solutions while building on the existing foundation. If you are incredibly detail-oriented and process-driven, can leverage technology and find efficiencies, and have the expertise to provide strategic recommendations, this role may be a great fit for you.

How You’ll Make a Difference:

• Work directly with the leadership team on development, implementation, and administration of policies and programs related to global immigration, cross border taxation, compliance, and domestic/international relocations.
• Own the relationship with outside immigration counsel to ensure smooth and compliant immigration matters.
• Collaborate with our recruiting team to advise on best practices.
• Oversee with outside immigration counsel the processing/timelines of US visa petitions and collaborate cross-functionally for international work permits and visas. Serve as a go-between for outside counsel, legal employment, and Klaviyos to develop, implement, and communicate immigration filing strategies for individual cases.
• Supervise and ensure response to all applicable inquiries including working with Klaviyos to help collect time critical documents and data for various aspects of the immigration process.
• Stay up-to-date on foreign national employees’ job changes (locations, duties, compensation changes, terminations) to ensure nonimmigrant work status is in compliance.
• Own the strategy and process for US and international assignments, including working with external tax consultants to ensure accurate and timely compliance and assignee understanding.
• Coordinate with external service providers to ensure outstanding service and seamless global relocation.
• Stay up to date on relevant federal, state, and local laws, and regulations in order to ensure firm compliance.

Who you are:

• Bachelor’s degree or higher, preferably in Human Resources, Business, Accounting, Law, or related field.
• 5+ years of direct immigration and global mobility experience with strong understanding of corporate and employment tax considerations.
• Outstanding interpersonal skills with a high degree of attention to detail.
• Resourceful, self-starter in a fast paced, start-up environment, inventive and meticulous, and ability to move quickly, all while maintaining accuracy & data integrity.
• Have amazing project management and organization skills and excellent program management and vendor management skills.
• Unquestionable business and personal integrity, ethical standards, and maintaining confidentiality is imperative. Experience handling critical matters with tact & subtlety.

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