Global Logistics Administration Specialist

Crate and Barrel; Northbrook (IL); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Crate and Barrel seeks a Global Logistics Administration Specialist to manage freight payment and financial compliance across the global network. You will leverage advanced analytics to develop reports and drive process improvements in transportation administration.

Ideal candidates have 3+ years in freight forwarding, strong math skills, and the ability to communicate complex financial requirements with international and domestic partners.

Qualifications

• 3+ years in freight forwarding, ocean import financial docs preferred.
• Solid understanding of transload, cross-dock and outbound trucking processes.
• Proficiency in MS Office Suite and Google platforms for tracking tools.

Responsibilities

• Freight Audit & Financial Validation: Lead audit of ocean import, drayage, and intermodal invoices to ensure alignment with contracted rates and service levels
• Process Improvement: Identify and implement enhancements to freight payment workflows, aiming to streamline administrative cycles and improve data accuracy
• Analytical Reporting Development: Design and maintain advanced tracking reports to monitor logistics spend, accessorial trends, and carrier billing performance
• Demurrage & Detention Oversight: Audit and validate charges for demurrage, detention, and chassis usage to ensure the company operates in a cost-efficient environment
• Vendor Financial Liaison: Act as the administrative point of contact for resolving complex billing discrepancies between vendors, carriers, and internal merchandising or DC teams

Skills

Advanced Mathematics

Analytics

Financial Reconciliation

Communication

Process Mastery

Self-Directed Initiative

Organizational Urgency

Microsoft Office Suite

Google platforms

Tools

Microsoft Office Suite

Google Workspace

Job description

The Global Logistics Specialist will serve as the primary administrator for freight payment and financial compliance within the global transportation network. This role focuses on the fiscal lifecycle of cargo movement, requiring a deep understanding of both international freight-forwarding and domestic trucking processes to ensure billing accuracy. The successful candidate will leverage strong mathematical and analytical skills to develop tracking reports and drive continuous process improvements within the transportation administration department.

A day in the life of a Global Logistics Administration Specialist...

• Freight Audit & Financial Validation: Lead the audit of ocean import, drayage, and intermodal invoices to ensure alignment with contracted rates and service levels

• Process Improvement: Identify and implement enhancements to freight payment workflows, aiming to streamline administrative cycles and improve data accuracy

• Analytical Reporting Development: Design and maintain advanced tracking reports to monitor logistics spend, accessorial trends, and carrier billing performance

• Demurrage & Detention Oversight: Audit and validate charges for demurrage, detention, and chassis usage to ensure the company operates in a cost-efficient environment

• Vendor Financial Liaison: Act as the administrative point of contact for resolving complex billing discrepancies between vendors, carriers, and internal merchandising or DC teams

What you'll bring to the table...

• Advanced Mathematics & Analytics: Possess an excellent mathematical background with a focus on developing data-driven reporting and financial reconciliations

• Communication: Ability to clearly communicate financial requirements and process changes both verbally and in writing to international and domestic partners

• Process Mastery: Must possess a strong understanding of both international freight forwarding and domestic trucking/FTL processes to accurately interpret service billing

• Self-Directed Initiative: Must be self-motivated and assertive in identifying areas for process improvement and independently executing administrative goals

• Organizational Urgency: Ability to multi-task and organize a high volume of financial documentation based on operational priorities and peak season demands

We’d love to hear from you if you have…

• 3+ years of experience in the freight forwarding industry, specifically involving ocean import financial documentation preferred

• A solid understanding of transload, cross-dock, and outbound trucking processes is required to facilitate accurate auditing

• Proficiency in Microsoft Office Suite and Google platforms for the creation of complex tracking tools