Global Legal Financial Ops Specialist

Mondelēz; Chicago (IL); On-site; USD 97,000 - 134,000; Full time

Benefits offered by this job

Health insurance

Wellness programs

Life and disability insurance

Retirement savings plans

Paid leave programs

Education related programs

Paid holidays and vacation time

Job summary

Mondelēz International is seeking a Global Legal Financial Ops Specialist to oversee end-to-end financial processes for Corporate and Legal Affairs, including outside counsel invoicing, reporting, and system improvements.

You will interface with IT, global users of matter management technology, procurement, and Finance, ensuring compliance with global budgeting requirements and delivering efficient invoicing workflows.

Qualifications

• Bachelor’s Degree in business, finance, organizational management or equivalent preferred.
• Advanced Excel skills (Formulas, Pivot, Pivot Tables).
• Understand accounting principles and legal billing guidelines.
• Finance or legal operations experience.
• Demonstrated leadership and cross-functional project management.
• Experience with electronic billing and matter management.
• Excellent analytical, written and verbal communication skills.
• Curious, proactive and able to handle sensitive information.
• Strong customer service orientation and vendor management experience.
• Ability to multitask in a fast-paced, deadline-driven environment.

Responsibilities

• Invoice processing for outside counsel and vendors.
• Understand tax implications for international invoices.
• Respond to queries; act as primary contact for invoicing issues.
• Monitor reconciliations between e-billing and SAP.
• Ensure compliance with Outside Counsel Billing Guidelines.
• Oversee matter and vendor management with stakeholders.
• Manage timekeeper onboarding and approvals.
• Develop SOPs, training materials, dashboards and onboarding processes.

Skills

Advanced Excel

Analytical skills

Written communication

Verbal communication

Project leadership

Electronic billing

Matter management

Timekeeper management

Tax implications understanding

Vendor management

Education

Bachelor’s Degree

Tools

SAP

e-billing

Job description

Job Description Are You Ready to Make It Happen at Mondelēz International? Join our Mission to Lead the Future of Snacking. Make It Matter. The Global Legal Financial Ops Specialist will be responsible the financial operational end-to-end processes for Corporate and Legal Affairs, systems and services related to the outside counsel management globally. This position includes other responsibilities such as legal invoice processing, reporting, and implementing improvements. Substantial interaction with IT, global users of the department’s matter management technology, procurement, Finance, and outside counsel law firms.

Responsibilities

• Invoice Processing Process outside counsel legal and other vendor invoices.
• Understand direct and indirect tax implications for outside counsel legal invoices for the countries/regions that company does business.
• Respond to law firm and vendor queries regarding invoices and payments and act as primary contact for all invoicing issues with internal colleagues.
• Monitor and reconcile invoices between e-billing and SAP systems.
• Monitor and audit invoices to ensure timely processing and in accordance with Outside Counsel Billing Guidelines.
• Analyze rejections and/or deductions, resolve issues, coordinate, and process revisions or adjustments.
• Matter and Vendor Management Act as the primary contact for all matter management issues with internal stakeholders, law firms and vendors.
• Oversee timekeeper management, including new timekeeper requests and approvals.
• Ensure integration, development, continued improvement of the Global Law Department’s Matter Management and electronic billing systems, and ensure compliance with the global financial and budgeting requirements.
• Manage law firm and vendor onboarding process to Mondelez International’s electronic billing and matter management system.
• Other Provide regular onboarding and front-line training and ad hoc technical support for legal technology platforms.
• Develop and maintain standard operating procedures, new user training manual and reference guide, user dashboards, templates, and a coordinated onboarding process for new law firms and vendors.
• Enforce law firm compliance with Outside Counsel Guidelines, in support of overall outside counsel management.
• Coordinate and maintain the department’s Global Outside Counsel Management strategy processes and tools to share knowledge and procedures across the legal department.
• Project management, development of policies and procedures, define reporting requirements, process improvements, as well as end-user training and enhance the global team’s operational effectiveness and support.
• Assist with the management of outside counsel and legal vendor arrangements including firm engagement, retention, billing, performance reviews, diversity and inclusion tracking, and firm compliance with all internal guidelines and requirements.
• Help manage and operationalize Legal team onboarding process, including materials, initial meetings, and necessary trainings.

Qualifications

• Bachelor’s Degree or equivalent degree required with a focus in Business, finance organizational management or another applicable area preferred.
• Advanced Excel skills (i.e., Formulas, Pivot Charts, Pivot Tables, Formatting, etc.).
• Possess deep understanding of accounting principles and ensuring compliance with legal billing guidelines.
• Previous finance or legal operations experience.
• Demonstrated leadership and project management in cross-functional projects.
• Experience with electronic billing and matter management.
• Excellent analytical skills and comfort with multiple data sets, with the ability to draw conclusions and make informed recommendations.
• Excellent written and verbal communications skills.
• Intellectually curious with ability to process a great deal of information in a fast-paced environment willing to take initiative.
• Demonstrate integrity to manage sensitive and confidential information.
• Must have strong client service orientation and demonstrated high level of customer focus and initiative.
• Should have experience working with vendors, budgets and effectively manage a project from its initiation to delivery.
• Must be a team player who can easily handle shifting priorities, multi-tasking in a deadline oriented and collaborative environment.

Salary and Benefits

The base salary range for this position is $97,300 to $133,815; the exact salary depends on several factors such as experience, skills, education and location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results. In addition, Mondelez International offers the following benefits:

• health insurance
• wellness and family support programs
• life and disability insurance
• retirement savings plans
• paid leave programs
• education related programs
• paid holidays and vacation time

Some of these benefits have eligibility requirements. Many of these benefits are subsidized or fully paid for by the company. No Relocation support available.

Business Unit Summary

At Mondelēz International, our purpose is to empower people to snack right by offering the right snack, for the right moment, made the right way. That means delivering a broad range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about. We have a rich portfolio of strong brands globally and locally including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the top position globally in biscuits, chocolate and candy and the second top position in gum. Our 80,000 makers and bakers are located in more than 80 countries and we sell our products in over 150 countries around the world. Our people are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen—and happen fast. Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Type

Regular Legal Business Growth Partners and Services Legal At Mondelēz International, our purpose is to empower people to snack right through offering the right snack, for the right moment, made the right way. That means delivering a broader range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about. We have a rich portfolio of strong brands – both global and local. Including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the number 1 position globally in biscuits, chocolate and candy as well as the No. 2 position in gum Our 80,000 Makers and Bakers are located in our operations in more than 80 countries and are working to sell our products in over 150 countries around the world. They are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen, and happen fast.