Global HR Data & Onboarding Specialist

McDermott Will & Schulte; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Performance-based bonuses

Comprehensive benefits package

Job summary

McDermott Will & Schulte is seeking an Human Resources Coordinator to support the Firm’s global HR processes and data management. The role handles administrative tasks, onboarding, HR data entry, and compliance across offices worldwide.

You will ensure timely responses, assist with Workday-related activities, and collaborate with HR teams to maintain accurate personnel records and documentation. A strong emphasis on confidentiality and communication is essential.

Qualifications

• Bachelor’s degree or equivalent work experience.
• At least two (2) years of related experience working with data management practices and employee-focused customer support.
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word).
• Familiarity with HR Information System (HRIS) software and tools.
• Strong written and verbal communication skills.
• Ability to organize tasks and priorities based on broad objectives and guidance.
• Ability to work under tight deadlines and prioritize responsibilities.
• Ability to handle and maintain confidential information.
• Ability to learn new concepts and skills quickly.

Responsibilities

• Complete data entry for new hires, changes/transfers, and terminations in Workday and coordinate related communications and logistics.
• Facilitate data validation efforts between the HRIS team and data stakeholders, investigate missing information and discrepancies, and propose data entry and auditing process enhancements.
• Provide front-line support to designated teams and end-users on HR data entry and related requests.
• Prepare and coordinate new hire onboarding including but not limited to conducting orientation presentations, drafting orientation materials, scheduling meetings, sending welcome emails, and verifying I-9 documentation.
• Own compliance-related administrative tasks and trainings.
• Support the HRIS team with Workday troubleshooting, including researching and escalating technical issues, facilitating business process approvals, and testing recommended enhancements.
• Monitor the HR support queue and provide prompt and accurate responses to HR requests and questions.
• Support firmwide performance management processes.
• Assist with biweekly business professional timesheet audits.
• Maintain electronic personnel files and ensure that all HR onboarding, off-boarding, and talent documents are electronically filed in the worker records.
• Draft, maintain, and share HR reference documents and supporting materials.

Skills

Data management

Customer support

Microsoft Office

HRIS familiarity

Communication skills

Organization

Confidentiality

Quick learner

Education

Bachelor's degree

Tools

Workday

Job description

McDermott Will & Schulte is seeking an Human Resources Coordinator to support the Firm’s global HR processes and data management. The role handles administrative tasks, onboarding, HR data entry, and compliance across offices worldwide.

You will ensure timely responses, assist with Workday-related activities, and collaborate with HR teams to maintain accurate personnel records and documentation. A strong emphasis on confidentiality and communication is essential.