Global FF&E Product & Design Coordinator

som; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

SOM is seeking a Product & FF&E Coordinator to provide project, operational and administrative support for the Global Product Design & FF&E Practice. You will work closely with the Product & FF&E Manager/Director to maintain systems, resources and processes that enable the practice to support projects worldwide.

You will coordinate documentation, digital resources, manufacturer communications and product development activities while ensuring information remains organized, accurate and accessible

Responsibilities

• Provide day-to-day coordination and operational support for the Global Product Design & FF&E Practice.
• Maintain organized project records, schedules and documentation to support efficient practice operations.
• Assist with preparation of presentation materials, product information and design documentation.
• Coordinate meetings, action items and communications between internal teams and external manufacturing partners.
• Maintain and organize the practice's furniture specification resources, digital libraries, product information and reference materials.
• Support the maintenance of Revit content, product databases, digital assets and specification documentation.
• Ensure resources remain current, accurate and accessible to project teams across the firm.
• Assist in organizing practice priorities, tracking initiatives and coordinating deliverables across multiple concurrent activities.
• Coordinate product samples, finish information and manufacturer documentation in collaboration with the firm's Materials Library and external manufacturing partners.
• Assist project teams by gathering product information, preparing documentation and coordinating responses to best support project FFE needs.
• Support project-specific product research and furniture investigations as directed by the Product & FF&E Manager & /or Director.
• Coordinate the development of licensed and custom furniture and product initiatives from concept through implementation.
• Facilitate communication between designers, manufacturers and internal project teams throughout the product development process.
• Coordinate design reviews, prototype evaluations, technical feedback and implementation schedules.
• Support product launches and the ongoing evolution of SOM's licensed product portfolio.
• Provide strategic FF&E support to project teams during planning, design and implementation.
• Assist project teams in identifying opportunities for custom furniture, licensed products and innovative FF&E solutions appropriate to individual project goals.
• Support complex and high-profile projects requiring specialized product knowledge or manufacturer coordination.
• Acts as a key operational partner in implementing the firm's global FF&E strategy.
• Builds collaborative relationships that enable knowledge sharing, design excellence and effective project delivery while supporting the broader objectives of the Global Product Design & FF&E practice.
• Mentors and supports junior staff involved in specifications, documentation, and coordination.
• Ensures project scope & deliverables exceed all contract requirements.

Job description

SOM is seeking a Product & FF&E Coordinator to provide project, operational and administrative support for the Global Product Design & FF&E Practice. You will work closely with the Product & FF&E Manager/Director to maintain systems, resources and processes that enable the practice to support projects worldwide.

You will coordinate documentation, digital resources, manufacturer communications and product development activities while ensuring information remains organized, accurate and accessible