Global Executive Assistant Manager & Team Lead

Mars; Chicago (IL); On-site; USD 119,000 - 164,000; Full time

Benefits offered by this job

Company bonus

Benefits package

Job summary

Mars is seeking a Senior Executive Assistant Manager in Chicago, IL, onsite. The role leads a team of Executive Assistants and supports a senior executive, balancing hands-on tasks with people leadership in a fast-paced, global environment.

Ideal candidates have 5+ years in global executive support or related fields, strong organizational skills, and the ability to handle complex, high-profile responsibilities with discretion.

Qualifications

• 5+ years in global executive support or related role.
• Experience mentoring Executive Assistants or administrative teams.
• Excellent organization and analytical skills; comfortable managing conflict.
• Professionalism and confidentiality; discretion in handling sensitive information.
• Ability to interact confidently with senior leaders and stakeholders.

Responsibilities

• Heavy, complex calendar management with independent prioritization.
• Act as strategic partner to optimize executive productivity.
• Manage high-level external meetings, briefs, and travel arrangements.
• Plan and organize international and domestic travel, visas, and related paperwork.
• Lead and develop the EA team to ensure consistent, high-quality support.

Skills

Executive support

People leadership

Senior-level communication

Discretion & confidentiality

Microsoft Office

Analytical skills

Education

Associate’s degree or Bachelor’s degree preferred

Job description

Mars is seeking a Senior Executive Assistant Manager in Chicago, IL, onsite. The role leads a team of Executive Assistants and supports a senior executive, balancing hands-on tasks with people leadership in a fast-paced, global environment.

Ideal candidates have 5+ years in global executive support or related fields, strong organizational skills, and the ability to handle complex, high-profile responsibilities with discretion.