Administrative Assistant

SMBC Group; New York (NY); Hybrid; USD 57,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

SMBC Group in New York seeks an Administrative Assistant to provide high-level administrative and clerical support to senior executives, primarily serving the Latin America, Asia, and Canada divisions.

You will manage complex calendars across multiple time zones, prepare reports and presentations, coordinate domestic and international travel, and help plan meetings and events while maintaining professional communication with internal and external stakeholders.

Qualifications

• 3-5 years of experience in an executive assistant or senior administrative support role.
• Experience in a financial institution or professional services environment is preferred.
• Experience supporting senior executives and teams in fast-paced, deadline-driven environments.
• Ability to work with global teams and manage competing priorities across regions.

Responsibilities

• Manage complex calendars, schedule meetings across multiple time zones, and coordinate internal and external appointments for executives and team members.
• Prepare, edit, and format correspondence, reports, presentations, and other materials.
• Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
• Support planning and execution of meetings, events, and offsites, including logistics and materials preparation.
• Act as a point of contact for internal stakeholders and external counterparties, ensuring timely and professional communication.
• Provide general administrative support to support business operations and team effectiveness.

Skills

Calendar management

Executive support

Travel coordination

Cross-regional communication

Time zone coordination

Job description

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SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.

In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.

The anticipated salary range for this role is between $57,000.00and $95,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.

Role Description

The Administrative Assistant provides high-level administrative, clerical, and organizational support to senior executives and teams within the Coverage and Capital Markets vertical, with primary support for the Latin America, Asia, and Canada divisions. This role is critical to ensuring smooth day-to-day operations, effective communication, and coordination across regions and stakeholders.

Role Objectives

• Manage complex calendars, schedule meetings across multiple time zones, and coordinate internal and external appointments for executives and team members.
• Prepare, edit, and format correspondence, reports, presentations, and other materials for internal and external use.
• Coordinate domestic and international travel arrangements, including itineraries, visas where applicable, and expense reporting in accordance with firm policies.
• Support planning and execution of meetings, events, and offsites, including logistics and materials preparation.
• Act as a point of contact for internal stakeholders and external counterparties, ensuring timely and professional communication.
• Provide general administrative and office support as needed to support business operations and team effectiveness.

Qualifications and Skills

• 3-5 years of experience in an executive assistant or senior administrative support role.
• Prior experience in a financial institution or professional services environment is preferred, but not required.
• Experience supporting senior executives and/or teams within fast-paced, deadline-driven environments.
• Ability to work effectively with global teams and manage competing priorities across regions.

SMBC’s employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required.

SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at [e-mail].