Global Event Marketing Coordinator

UPS; Durham (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

UPS in Raleigh-Durham, NC is seeking a Marketing Specialist - Events to coordinate customer events, conferences, and internal meetings. You will manage budgets, vendor relations, and on-site logistics, while supporting marketing communications during non-event periods.

Based in the Raleigh-Durham area with up to 20% travel across North America, the role requires 2+ years of event experience, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree in Marketing, Communications, Hospitality Management, Event Management, Business, or a related field, or equivalent professional experience.
• Minimum of 2 years of experience coordinating corporate events, conferences, or marketing events.
• Experience managing multiple projects simultaneously in a fast-paced environment.
• Proficiency in Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook.
• Experience working with event registration platforms and project management tools is preferred.

Responsibilities

• Lead the planning and execution of customer events, conferences, trade shows, executive meetings, webinars, and internal events.
• Develop and manage comprehensive event project plans and timelines.
• Coordinate all event logistics, including venues, catering, travel, registration, audiovisual requirements, signage, promotional materials, and shipping.
• Manage attendee invitations, registrations, RSVP tracking, and event communications.
• Coordinate Executive Leadership participation and support on-site event logistics.
• Establish and maintain strong relationships with vendors, venues, and event partners.
• Manage event budgets, process invoices, reconcile expenses, and ensure events remain within budget.
• Identify risks and develop contingency plans to ensure successful event execution.
• Coordinate production and inventory of event collateral and promotional merchandise.
• Support on-site event setup, execution, and post-event wrap-up activities.
• Track event metrics and provide post-event reporting and recommendations.
• Assist with the development of marketing presentations and customer-facing collateral.
• Provide support for RFIs and sales enablement materials.
• Assist with internal and external marketing communications as needed.
• Support content updates and other marketing initiatives during non-event periods.

Skills

Event planning

Project management

Budget management

Vendor management

Communication skills

Cross-functional collaboration

Education

Bachelor's degree in Marketing/Communications or related

Tools

Microsoft Office Suite

Event registration platforms

Project management tools

Job description

UPS in Raleigh-Durham, NC is seeking a Marketing Specialist - Events to coordinate customer events, conferences, and internal meetings. You will manage budgets, vendor relations, and on-site logistics, while supporting marketing communications during non-event periods.

Based in the Raleigh-Durham area with up to 20% travel across North America, the role requires 2+ years of event experience, strong organizational skills, and proficiency in Microsoft Office.