Global Event Coordinator

VectorBuilder; Chicago (IL); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

VectorBuilder is growing its events team in Chicago to drive global conferences, campus activations, and partner showcases. The Global Event Coordinator will own end-to-end planning, logistics, and speaker coordination, while tracking ROI across regions and programs.

The role emphasizes cross-functional collaboration with sales, product, and marketing, a focus on lead generation, and travel to international events as needed.

Qualifications

• 2-3+ years of experience in global event coordination, experiential marketing, or field marketing.
• Experience in biotech, life sciences, healthcare, or a regulated industry preferred.
• Demonstrated success managing large-scale global conferences and exhibitions.
• Strategic event planning and execution.
• Strong organizational skills with the ability to manage multiple projects.

Responsibilities

• Lead end-to-end planning and execution of all third-party conferences, events and trade shows.
• Build and maintain the annual global events calendar across regions (EU/UK, US and APAC).
• Define event goals, success metrics, and KPIs for each event type.
• Manage end-to-end logistics for global events with focus on engagement and lead generation.
• Ensure all event deliverables are delivered on time, on budget, and to quality standards.
• Oversee exhibitor logistics: registration, shipping, AV, internet, power, storage, and on-site services.
• Coordinate speaker participation, abstract submissions, panel involvement, and sponsored sessions where applicable.
• Track and report event ROI and performance metrics to inform future strategy.
• Plan and execute campus activations and on-site engagements at customer, partner, and academic locations.
• Deliver lunch-and-learn programmes with sales and product teams.

Skills

Event coordination

Experiential marketing

Global conferences

Project management

Communication

CRM systems

Travel readiness

Microsoft Office

Google Suite

Cross-functional teamwork

Tools

HubSpot

Salesforce

Job description

VectorBuilder is a rapidly growing biotechnology company that has established itself as a global leader in a range of life science products and services, including vector cloning, virus packaging, library construction, stable cell line generation, and GMP manufacturing of clinical-grade plasmid DNA and viruses. VectorBuilder's revolutionary online vector design platform has become highly popular with researchers around the world for its rich functionalities and highly intuitive user interface.

At VectorBuilder, we are always looking to strengthen our organization by adding the best available talent to our growing team. We are seeking a Global Event Coordinator to play a key role in the planning, execution, and delivery of our events.

Key Responsibilities

Event Strategy & Planning

• Lead end-to-end planning and execution of all third-party conferences, events and trade shows
• Build and maintain the annual global events calendar across regions (EU/UK, US and APAC regions)
• Define event goals, success metrics, and KPIs for each event type (brand awareness, lead generation, pipeline impact, engagement)

Event Logistics and admin

• Manage end-to-end logistics for global events (scientific conferences, trade shows, sponsored symposia) with a focus on driving engagement and lead generation.
• Ensure all event deliverables are delivered on time, on budget, and to quality standards
• Oversee exhibitor logistics: registration, shipping, AV, internet, power, storage, and on-site services (with support of admin colleagues)
• Maintain a centralized inventory and asset management system for event materials
• Partner with internal teams to develop messaging, creative assets, and experiences that reflect the brand’s innovation and leadership
• Coordinate speaker participation, abstract submissions, panel involvement, and sponsored sessions where applicable
• Track and report event ROI and performance metrics to inform future strategy.

Regional activations - Campus events, Lunch & Learns / Field Events

• Plan and execute campus activations and on-site engagements at customer, partner, and academic locations
• Deliver external lunch-and-learn programmes in collaboration with sales and product teams
• Ensure consistency of experience and messaging across small-scale and large-scale events

Qualifications & Skills

• 2-3+ years of experience in global event coordination, experiential marketing, or field marketing
• Experience in biotech, life sciences, healthcare, or a highly regulated industry preferred
• Demonstrated success managing large-scale global conferences and exhibitions
• Strategic event planning and execution
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills with a creative and strategic mindset.
• Proficiency in marketing tools such as Microsoft Office, Google Suite, and CRM systems (e.g., HubSpot, Salesforce).
• Ability to work cross-functionally and thrive in a fast-paced, global environment.
• A creative mind with an ability to suggest improvements
• Willingness to travel internationally as required

This is a full-time, salaried, benefits-eligible position located in the Chicago Office.

VectorBuilder is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. VectorBuilder makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Salary Range: $17.05 - $22 per hour