Global Air Export Coordinator

UPS; New York (NY); On-site; USD 26,000 - 43,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) retirement plan

Paid time off

Job summary

UPS Healthcare Precision Logistics seeks an Export Coordinator to manage international air export shipments, ensure compliance, and uphold service excellence. You will maintain shipment data, coordinate with carriers and offices, and drive timely communication and documentation accuracy.

The role requires strong organization, knowledge of export regulations, AES filings, and proficiency in MS Office. Join a global team dedicated to integrity and precise execution in a fast-paced logistics

Qualifications

• High school diploma, GED, or International equivalent.
• Basic knowledge of customs operations, laws and regulations, and other government departments.
• Basic computer skills.
• Basic understanding of HS system.
• Minimum 2 years of experience in export freight forwarding or logistics coordination (air export experience highly desirable).
• Strong knowledge of air export regulations and documentation requirements.
• Experience with AES filing and export compliance processes.
• Excellent organizational and multitasking skills with strong attention to detail.
• Effective written and verbal communication skills. Proficient in Microsoft Office Suite (Excel, Outlook, Word) and other logistics systems.

Responsibilities

• Coordinate and manage all aspects of air export shipments.
• Ensure bookings are made at current and accurate rates; consolidate and route shipments in accordance with local office procedures.
• Monitor and track all outbound shipments from origin to final destination, ensuring timely updates and communication.
• Send pre-alerts and shipment notifications to destination offices and agents promptly.
• Communicate effectively with carriers, customers, and internal teams regarding shipment status, delivery schedules, and special handling requirements.
• Maintain accurate and up-to-date shipment data in the Maestro system, including all milestones and route legs.
• Verify and ensure accuracy and completeness of export documentation, coordinating with the Customer Service department to obtain missing information as needed.
• Handle AES (Automated Export System) filings in compliance with export regulations.
• Build and maintain strong relationships with internal departments, overseas offices, agents, and service providers.
• Support continuous improvement in production, productivity, and quality standards to achieve departmental goals within set timelines.

Skills

Organizational skills

Multitasking

Communication skills

Problem-solving

Attention to detail

Education

High school diploma or GED

Tools

Maestro system

AES filing

MS Office Suite

Job description

UPS Healthcare Precision Logistics seeks an Export Coordinator to manage international air export shipments, ensure compliance, and uphold service excellence. You will maintain shipment data, coordinate with carriers and offices, and drive timely communication and documentation accuracy.

The role requires strong organization, knowledge of export regulations, AES filings, and proficiency in MS Office. Join a global team dedicated to integrity and precise execution in a fast-paced logistics