Global Advisory Executive Assistant, NY

Rothschild & Co; New York (NY); Hybride; USD 90 000 - 110 000; Plein temps

Résumé du poste

Rothschild & Co North America in New York is seeking a proactive Administrative Assistant to support Managing Directors and Partners with calendar management, travel coordination, meeting logistics, and general office duties in a fast-paced financial services environment.

The role requires at least five years of corporate experience, a Bachelor’s degree preferred, strong MS Office and Concur skills, and the ability to build relationships with internal and external stakeholders.

Qualifications

• Five years or more of experience in a corporate environment.
• Bachelor’s degree preferred.
• Strong MS Office and Concur skills.
• Ability to coordinate calendars and travel efficiently.

Responsabilités

• Scheduling meetings and coordinating travel, hotels, cars, and dining.
• Meeting coordination, AV needs, catering, room booking and materials.
• Proactive calendar management and receptionist coverage.
• Support for internal events and external dinners.
• Expense reporting using Concur and ad hoc admin tasks.

Connaissances

MS Office

Concur

Calendar management

Communication

Relationship building

Formation

Bachelor’s degree preferred

Outils

Concur

Microsoft Office

Description du poste

Responsibilities

• Administrative duties such as scheduling meetings, coordinating domestic and international travel arrangements, hotel reservations, booking corporate cars and dining arrangements
• Meeting coordination, which includes booking conference rooms, organizing catering services and audio-visual needs, printing meeting materials and requesting security passes as well as set up and break down as needed
• Proactive calendar management
• Telephone coverage, greeting guests
• Event planning and execution for internal events such as team lunches and happy hours as well as external events such as closing dinners
• Process banker expense reports using Concur
• Provide floater coverage for administrative staff for vacation and other absences
• Organize office space for visiting employees from other offices
• Perform research and other administrative tasks as needed by manager or bankers
• Various facilities functions to be determined by manager including but not limited to the preparation and receipt of packages, mailroom monitoring and delivery, print station stock management, maintenance of the corporate office environment, new joiner desk setups and leaver desk break downs
• Perform and assist with other tasks and special projects as required or assigned by manager or bankers

Education and Qualifications

• Bachelor’s Degree preferred
• The ideal candidate will likely have at least five years of prior experience in a corporate environment

Experience, Skills and Competencies Preferred

• Prior experience in financial services covering Managing Directors or Partners, preferred
• Strong computer skills with excellent working knowledge of Microsoft Office and Concur
• Team player with strong interpersonal skills and demonstrated creative problem-solving
• Ability to develop strong relationships with key internal and external stakeholders
• Ability to communicate effectively with others and work well in a fast-paced team environment
• Ability to work under pressure, multi-task and manage shifting priorities
• Dependable and detail oriented
• Self-starter, quick learner and resourceful team player
• Strong work ethic and availability to provide after-hours coverage as needed

Expected base salary rates for this role in our New York Office will be between $90,000 and $110,000 per year at the commencement of employment. However, salary offers are determined on an individualized basis and are based on a wide range of factors, including relevant skills, training, experience and education. Market and organizational factors are also considered. In addition to salary and our Rothschild & Co employee benefits package, successful candidates may be eligible to receive a discretionary bonus.

Rothschild & Co North America is an equal opportunity employer.

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