Global Admin Coordinator - Audit

ProPharma Group; United States; Remote; USD 60,000 - 75,000; Full time

Job summary

ProPharma Group is seeking an Audit Coordinator to support the Global Audit Coordination and Senior Manager by monitoring the Quality & Compliance Audit Program and coordinating contract documents. The role works with Project Managers and Sponsors, generating documents, tracking activities, and providing administrative support while ensuring SOPs and client training requirements are met.

Strong MS Office skills, attention to detail, and effective communication are essential in this fast-paced

Qualifications

• Associate degree or equivalent work experience required.
• Experience in a customer service function.
• Proficiency with Microsoft Office Suite (Access, Outlook, Word, Excel).
• Preferred: 2 years in related field or administrative experience.
• Preferred: Experience in Pharmaceutical/Medical Device Industry.

Responsibilities

• Take primary responsibility for Audit Coordination and related activities.
• Communicate with Project Managers and Sponsors regarding contract documents and modifications.
• Generate contract documents (NDA/CDA), proposals, change orders, and assignment letters.
• Audit setup in DOT and Workday; support time and expense review and invoice approval.
• Participate in management of large audit projects and generate reports.

Skills

MS Office

Database skills

Communication

Organization

Teamwork

Attention to detail

Customer service

Education

Associate degree

Tools

Microsoft Access

Outlook

Word

Excel

Job description

The Audit Coordinator is responsible for working directly with the Global Audit Coordination, Sr. Manager to primarily monitor and manage the Quality & Compliance Audit Program.

This position works closely with Project Managers and Project Sponsors, generating documents, proactively tracking, and reporting, and providing administrative and clerical support as needed.

Essential Functions:

• Take primary responsibility for Audit Coordination and related activities, and to effectively support, Global Audit Coordination, Senior Manager, Project Managers and Sponsors according to current ProPharma best practices.
• Effectively and proactively communicate with Project Managers and Sponsors, regarding contract documents, proposals, assignment letters, purchase orders, change orders and other contract modifications.
• Responsible for generation of documents including contract documents (NDA/CDA), proposals, change orders, affiliate agreements and assignment letters.
• Responsible for audit setup in DOT and Workday, support, time and expense review and approval, and invoice review and approval.
• Be an active participant in the Project Management of large audit projects.
• Develop, generate and/or maintain audit/project reports including the audit tracking log, personnel plan and utilization reports.
• Ensure all correct documentation is in place prior to the commencement of the project in accordance with SOPs and or client training requirements.
• Assist Global Audit Coordination, Senior Manager, , Project Managers and Sponsors with specific project reporting needs.
• Other duties as assigned.

Necessary Skills and Abilities:

• Proficient computer knowledge and computer keyboarding skills including intermediate proficiency in Microsoft Office Suite to create client documents and reports.
• Intermediate database skills to enter and retrieve information from multiple databases including ProPharma CRM and ProPharma Accounting/Project Management software.
• Flexibility and adaptability to meet changing needs of the group.
• Strong verbal, written and interpersonal communication skills.
• Strong organization and prioritization skills; with strong attention to detail.
• Ability to work independently and within a team.
• Detail oriented to create documents and reports.
• Able to project professionalism and maintain composure in handling difficult situations and in times of stress.
• Exceptional customer service skills.

Educational Requirements:

• Required: Associate degree or equivalent work experience

Experience Requirements:

• Required: Experience in work related customer service function
• Required: Computer data entry experience
• Required: Excellent proficiency with Microsoft Office Suite (Microsoft Access, Outlook, Word, Excel)
• Preferred: 2 years of experience in related field of expertise or 2 years of administrative experience
• Preferred: Experience within the Pharmaceutical/Medical Device Industry

WORKING HOURS: UK Hours is best with some flexibility