Global Coordinator

Planet Pharma; San Diego (CA); On-site; USD 43,000 - 56,000; Full time

Job summary

Planet Pharma is seeking a Global Expansion Coordinator to support the company's international footprint. You will coordinate cross-functional activities across Manufacturing, Supply Chain, Quality, Regulatory, and other internal partners to ensure efficient submissions and market maintenance in global markets outside the United States.

The role emphasizes documentation management, GMP/GxP familiarity, and continuous process improvement, with a focus on timelines, compliance, and operating in a

Qualifications

• Bachelor’s degree in Manufacturing, Supply Chain, Life Sciences, Business, Operations, Engineering, or related discipline.
• 2–4 years of experience in pharmaceutical, biotechnology, medical device, or regulated industries.
• Experience coordinating cross-functional projects and stakeholders.

Responsibilities

• Coordinate cross-functional activities supporting global submissions, launches, and market maintenance.
• Track milestones, risks, decisions, and dependencies across multiple markets.
• Coordinate collection, maintenance, and distribution of operational and compliance documentation.
• Identify document owners, approvers, and signature requirements.
• Support development and continuous improvement of submission tools and document libraries.

Skills

Organization

Project coordination

Detail-oriented

Multitasking

Communication

Stakeholder management

Time zone coordination

MS Office

SharePoint

Smartsheet

GxP

Education

Bachelor’s degree in Manufacturing, Supply Chain, Life Sciences, Business, Operations, Engineering, or related discipline

Tools

Microsoft Office

SharePoint

Smartsheet

QMS/e-QMS

Job description

Target PR Range:31-41/hr DOE

Duties

Position Summary

The Global Coordinator will support growing international footprint by coordinating operational activities required to register, launch, and sustain products in global markets outside the United States. This role will work closely with Manufacturing, Supply Chain, Quality, Regulatory, and other internal stakeholders to support ROW submissions, partner requests, compliance activities, and ongoing market maintenance. The successful candidate will be highly organized, process-oriented, and capable of managing multiple concurrent activities across markets, partners, and regulatory frameworks. This position focuses on coordination, documentation management, process execution, issue resolution, and ensuring operational requests are efficiently coordinated through completion, while supporting activities within a regulated environment requiring familiarity with GMP, GxP, and quality system requirements.

Key Responsibilities

Global Expansion Coordination

• Coordinate cross-functional activities supporting global submissions, launches, and post-launch market maintenance
• Collaborate for operational activities across Manufacturing, Supply Chain, Quality, Regulatory, and other internal partners as needed
• Track critical milestones, deliverables, risks, decisions, and dependencies across multiple markets
• Facilitate communication and alignment between internal stakeholders and external commercial partners

Documentation & Compliance Support

• Coordinate collection, maintenance, and distribution of operational and compliance documentation
• Manage recurring requests for market-specific documentation including CPPs, Certificates of Origin, GMP certificates, manufacturing declarations, quality documentation, and other submission support materials
• Identify document owners, approvers, and signature requirements
• Maintain organized repositories and standardized documentation packages to support reuse across markets
• Support development and continuous improvement of submission support tools, templates, and document libraries
• Apply working knowledge of GMP, GxP, and quality system requirements when coordinating documentation, compliance activities, and market-specific operational requests

Operational Readiness & Market Maintenance

• Coordinate annual compliance activities and recurring market requirements
• Monitor, track and coordinate implementation of post-approval changes viaquality management system (QMS) and assess impacts across multiple markets and partners
• Support artwork, packaging, labeling, and product configuration coordination
• Assist with knowledge transfer activities and readiness planning associated with new market entries
• Ensure ongoing visibility of operational requirements as products progress from submission through commercial supply

Process Management & Continuous Improvement

• Develop and maintain scalable processes that support increasing numbers of international markets
• Manage trackers, dashboards, and reporting tools for ROW activities
• Support development offuture global operating model and ROW support framework
• Maintain global market requirement databases and trackers
• Identify opportunities to automate, simplify, and standardize ROW processes
• Develop and implement systems and tools that improve coordination and visibility
• Develop reporting and metrics to support leadership decision-making

Skills & Competencies

• Exceptional organization and project coordination skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities simultaneously.
• Excellent communication and stakeholder management skills.
• Comfortable working across time zones, cultures, and external partner organizations.
• Strong Microsoft Office, SharePoint, Smartsheet, and reporting tool proficiency.
• Experience using an e-QMS if preferred.
• Demonstrated ability to develop and improve operational processes.

Qualifications

Education

• Bachelor’s degree in Manufacturing, Supply Chain, Life Sciences, Business, Operations, Engineering, or related discipline.

Experience

• 2-4 years of experience in pharmaceutical, biotechnology, medical device, or regulated industries.
• Experience coordinating cross-functional projects and stakeholders.
• Experience working with GxP documentation, electronic quality system (QMS), compliance, regulatory submissions, or operational processes.
• Global or international business experience preferred.