Global Academic Programs Administrator

Princeton University; Princeton (NJ); On-site; USD 70,000 - 80,000; Full time

Job summary

Princeton University’s Seeger Center for Hellenic Studies seeks a versatile Administrator to manage academic programs, courses, and student operations, including certificate and minor programs, and to coordinate year-round activities at the Princeton Athens Center in Greece.

This role handles donor fund crediting, budget reporting, expense reconciliations, and processing invoices for international suppliers, while ensuring secure payments and compliance.

Qualifications

• Bachelor's degree or equivalent education and experience.
• Minimum of three years of relevant professional experience.
• Experience working with international students and/or scholars.
• Advanced knowledge of handling payments, invoicing, financial spreadsheets, and budgeting.
• Excellent organizational, communication, and interpersonal skills with a commitment to cultivating a culture of respect and collegiality.
• Upholds the highest standards of discretion and professional judgment to securely manage confidential information and adapt to fluid situations.
• Ability to work autonomously and collaboratively in a shared office environment.
• Able to prioritize work in an occasionally fast-paced environment, taking directions from multiple supervisors.
• Flexibility in an environment of innovation and new initiatives.
• Attention to detail, especially as it relates to fiscal management.
• Experience with university systems and software including Concur, PeopleSoft, SAFE, Stellic, Information Warehouse, PRIME, and SharePoint.

Responsibilities

• Oversee undergraduate and graduate student programs, including course list assembly and publicity.
• Coordinate course trips and international travel arrangements, including ISOS support and logistics.
• Manage donor funding processes, invoices, and budget reporting for student events.
• Prepare documents for Trustees and Executive Committee meetings and maintain program webpages.

Skills

Organizational skills

Communication

Interpersonal skills

Discretion

Autonomy

Education

Bachelor's degree or equivalent education and experience

Tools

Concur

PeopleSoft

SAFE

Stellic

Information Warehouse

PRIME

SharePoint

Job description

Princeton University’s Seeger Center for Hellenic Studies seeks a versatile Administrator to manage academic programs, courses, and student operations, including certificate and minor programs, and to coordinate year-round activities at the Princeton Athens Center in Greece.

This role handles donor fund crediting, budget reporting, expense reconciliations, and processing invoices for international suppliers, while ensuring secure payments and compliance.