Girls on the Run Northeast Wisconsin: Operations Coordinator

Girls on the Run; Appleton (WI); Hybrid; USD 24,000 - 42,000; Part time

Benefits offered by this job

40 hours PTO

Hybrid work schedule

Mileage reimbursement

Job summary

Girls on the Run Northeast Wisconsin is seeking an Operations Coordinator to ensure smooth day-to-day operations across administrative tasks, donor relations, communications, volunteers, and light program support. The role emphasizes event coordination during peak periods and strong organizational skills in a hybrid, part-time setting.

The ideal candidate will manage calendars, donor records, and communications while supporting the Executive Director and program staff.

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent experience.
• Experience in nonprofit operations or office administration.
• Familiarity with donor management/CRM systems is a plus.
• Experience with Canva, Facebook pages, and email platforms.
• Strong organizational skills and ability to manage multiple projects.
• Remote work experience and comfort with hybrid teams.
• Valid driver's license and ability to travel locally.
• Ability to lift up to 40 lbs occasionally.
• Passion for Girls on the Run mission.

Responsibilities

• Coordinate calendars and project timelines.
• Maintain donor databases and prepare reports.
• Support donor acknowledgments and sponsorship communications.
• Manage Canva graphics, Facebook page and email lists.
• Coordinate volunteer centers and recruitment efforts.
• Deliver supplies to program sites and assist with events.

Skills

Organizational skills

Communication

Time management

Team collaboration

Education

Bachelor's degree preferred

Tools

Canva

Facebook Pages

Constant Contact

Mailchimp

Job description

Organizational Summary:

Girls on the Run of Northeast Wisconsin is a nonprofit organization dedicated to empowering girls to recognize and activate their limitless potential. Through a fun, evidence-based youth development program that integrates physical activity and running, we help participants in grades 3-8 build confidence, develop healthy habits, and strengthen social, emotional, and physical skills. Committed to fostering an inclusive and supportive environment, Girls on the Run works to eliminate barriers to participation, promote diversity among staff and volunteers, and ensure all girls have access to programming that inspires them to navigate life’s challenges and boldly pursue their dreams.

Girls on the Run Northeast Wisconsin serves girls in Brown, Calumet, Door, Kewaunee, Manitowoc, Outagamie, Sheboygan, Waupaca, and Winnebago counties. Visit our website to learn more about our program and impact: https://www.girlsontherunnew.org/

Position Summary:

The Operations Coordinator plays a vital role in ensuring the smooth day-to-day functioning of the organization. This position combines administrative operations, donor and development support, communications, volunteer coordination, community outreach, and light program support. Priorities will vary throughout the year, with increased time devoted to volunteer recruitment, donor support, communications, and event coordination during peak program and fundraising periods. The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities, and passionate about supporting the organization's mission.

Key Responsibilities

Administrative Operations

• Manage project timelines and calendar coordination
• Maintain organizational databases and donor records
• Prepare reports, correspondence, and meeting materials
• Coordinate event logistics and registration processes
• Provide general administrative support to the Executive Director and program staff
• Ensure office efficiency and resource management

Development & Donor Support

• Track donations and maintain an accurate donor database
• Prepare donor acknowledgment letters and contribution reports
• Support the Executive Director's donor and sponsor stewardship efforts

Communications Support

• Manage the organization's Facebook account, scheduling 2 to 3 posts per week
• Create promotional graphics using Canva branded templates
• Manage and regularly update email groups/lists (donors, volunteers, participant families, community partners)
• Organize and curate photos, reels, and stories submitted by coaches and program staff for donor and community engagement
• Assemble and distribute electronic newsletter (template-based; content provided)

Volunteer Recruitment & Community Outreach

• Serve as the primary point of contact for area volunteer centers
• Maintain Girls on the Run (GOTR) volunteer opportunity postings and requests
• Follow up with volunteer inquiries and maintain volunteer records
• Support volunteer communications, scheduling, and event assignments
• Identify and coordinate participation in community events that support volunteer recruitment and organizational visibility

Program Support

• Deliver and pick up supplies at Girls on the Run program sites in the Appleton/Fox Valley region during the school year
• Assist with seasonal 5K (May & Nov.) day-of logistics, including vendor/sponsor support, registration booth, merchandise, and refreshments

Qualifications and Qualities

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent combination of education and relevant experience
• Prior experience in office administration, nonprofit operations, development/donor relations, or a related field
• Familiarity with donor management/CRM systems (e.g., Pinwheel) a plus
• Experience with Canva, Facebook business pages, and email marketing platforms (e.g., Constant Contact, Mailchimp)
• Excellent organizational skills with the ability to manage multiple projects and deadlines
• Self-motivated and able to work independently with minimal supervision in a remote setting
• Comfortable using cloud-based tools and video conferencing to stay connected with a hybrid team
• High level of discretion when handling confidential donor and financial information
• Valid driver's license and reliable transportation for occasional local travel to program sites and events
• Ability to occasionally lift and transport program supplies (up to 40 lbs)
• Passion for the organization's mission and youth-serving programs

Our ideal candidate demonstrates the following qualities:

• Ability to adapt to unforeseen challenges
• Organized and loves taking care of the details
• Passion for collaboration and bringing people together
• Quality customer service
• Live the Girls on the Run mission and values

Other Information

Work Environment & Schedule

• 24 hours/week across three 8-hour days; one of the days being Tuesday for staff meetings and select the remaining two days in coordination with the Executive Director upon hire
• Hybrid role: most work is performed remotely, with staff team meetings on Tuesdays in person 1-2 times per month at the Green Bay office
• Occasional travel required for program-site deliveries in Appleton/Fox Valley region during the school year and personal attendance at 1-2 community expos per year
• Flexible hours required to support 2-4 events each year, which may fall on weekends or outside standard weekday hours (GOTR 5K events are on a Saturday morning in May and November)
• Workload and hours are reallocated during the weeks leading up to the spring and fall 5Ks; other duties are deprioritized to make room for event support, within the 24-hour work week
• Requires a reliable home setup (internet access, quiet workspace) to support remote work

To support your success, you can expect:

• A staff team that is passionate about working together to fulfill the mission and have fun along the way
• Respect for work-life balance. You will work hard, but we respect your need to recharge.
• Strong support from Girls on the Run International providing networking, training and resources
• 40 hours of PTO and 7 paid holidays each fiscal year (July 1 to June 30)
• Mileage reimbursement at current IRS rate

Girls on the Run of Northeast Wisconsin is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.