Gift Processor

Eastern New Mexico University; Portales (NM); On-site; USD 38,000 - 52,000; Full time

Job summary

Eastern New Mexico University Foundation seeks a Gift Processor to record charitable gifts and ensure donor intent alignment. The role involves processing online gifts, balancing accounts, and maintaining accurate donor records.

You will support compliance with IRS rules and Foundation policies while coordinating with the ENMU Business Office. Attention to detail, confidentiality, and strong communication skills are essential as you manage documentation, respond to inquiries, and contribute to

Qualifications

• High school diploma or equivalent plus three years of related experience.
• Associate degree preferred in accounting/finance/business fields.

Responsibilities

• Process and record gifts daily, including online gifts, EFTs, third-party payments, and gifts-in-kind.
• Upload and/or scan donor, gift, and pledge documents into Web Extender and CRM databases.
• Balance donated checks, cash, bank drafts, and online charges; run transmittal reports.
• Track major gifts and pledges; update records and send reminders as needed.
• Maintain gift processing procedures manual and ensure accuracy in records.
• Protect confidential donor, constituent, and organizational information; maintain data integrity.
• Provide timely, accurate responses to inquiries and cross-train for continuity.

Skills

Highly organized

Team collaboration

Attention to detail

Confidentiality

Interpersonal skills

Written communication

Numerical proficiency

Learn new technologies

Education

Associate's degree in accounting/finance/business

Tools

Banner

CRM Advance

MS Office Suite

Job description

Position Overview

Under the direction of the Associate Vice President for Advancement and the supervision of the Advancement Services Assistant Director, the Gift Processor is responsible for receiving, recording, and legally acknowledging all charitable contributions to the ENMU Foundation in a timely and accurate manner.

The Gift Processor ensures that gifts are processed in accordance with donor intent, Foundation policies, and applicable IRS rules and regulations governing charitable contributions.

This position also processes all gift transactions and related accounting entries for the Eastern New Mexico University Business Office and the ENMU Foundation.

Requirements

Duties and Responsibilities:

• Process and record gifts daily, including online gifts, electronic funds transfers, third-party platform payments, and Gifts-In-Kind, while meeting established department deadlines
• Upload and/or scan supporting documentation regarding the donor, gift, and signed pledge commitments into Web Extender and constituent relationship management (CRM) databases
• Balance donated checks, cash, bank drafts, and online charges and run transmittal reports
• Track major gifts and outstanding pledges, update records, and produce pledge reminders
• Maintain a current gift and pledge processing procedures manual under the supervision of the Assistant Director
• Update constituent records, including name and address changes, salutations, deceased status, and other biographical information
• Provide accurate, timely, and professional responses to inquiries from internal and external constituencies
• Research and verify data to ensure accuracy and compliance with departmental policies and procedures
• Protect confidential donor, constituent, and organizational information in electronic and physical formats
• Cross-train and maintain documentation to support continuity of operations during absences and peak processing periods
• Regular and predictable attendance required
• Perform related duties as assigned

Minimum Job Requirements:

High school diploma or equivalent certificate and three (3) years of progressively responsible experience in accounting, bookkeeping, finance, gift processing, or a related field. An associate's degree in accounting, finance, business administration, bookkeeping, or a related field is preferred.

Knowledge, Skills, and Abilities:

• Highly organized with the ability to prioritize multiple processing tasks and meet established deadlines
• Ability to work collaboratively and effectively in a team environment
• Strong attention to detail, accuracy, and thoroughness in completing assigned duties
• Ability to maintain a high degree of confidentiality and responsibility regarding ENMU Foundation donor, prospect, and institutional information. Strong interpersonal, verbal, and written communication skills, with the ability to communicate effectively in person, by telephone, in writing, and through virtual platforms
• Proficient mathematical l skills and the ability to reconcile, audit, and proof financial data for accuracy
• Demonstrated ability to learn, apply, and consistently follow detailed policies, procedures, and business processes. Proficient with database management platforms and the latest office technologies, including, but not limited to, Banner, CRM Advance, as well as the MS Office Suite, which includes Word, Excel, and Outlook
• Knowledge of, or the ability to learn, the mission of the ENMU Foundation and the role of philanthropy in supporting the University's educational mission
• Demonstrated initiative and willingness to learn new technologies, systems, and processes

Working Conditions

Physical Demand and Working Conditions:

• Work is performed in an office setting, and is sedentary in nature that at times requires e xerting up to 10 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects
• Work is generally performed during normal business hours. Occasional work outside of regular business hours may be required during peak gift processing periods, including fiscal year-end (late June) and calendar year-end (late December).

Essential Functions: As defined under the Americans with Disabilities Act, these include the aforementioned responsibilities, minimum job knowledge, skills, and abilities. This is not necessarily an all-inclusive listing.

Additional Information

Condition of Employment: Must pass a pre-employment background check.

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at [phone]. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either [e-mail], [phone], or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to [e-mail] . For any other inquiries, please contact Human Resources at [phone] or e-mail [e-mail] .

ENMU uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.