Gift Processing Associate

University of North Florida; Jacksonville (FL); On-site; USD 19,000 - 28,000; Full time

Job summary

The Gift Processing Associate at the University of North Florida Foundation is responsible for receiving, recording, and issuing tax‑compliant receipts for charitable contributions, ensuring gifts align with donor intent, university policies, and IRS regulations governing charitable giving.

The role includes daily gift processing, online and batch payments, updating donor records in Raiser's Edge, preparing donor acknowledgments, and coordinating with departments to ensure accurate recording and

Qualifications

• High school diploma and 2+ years of relevant experience.
• Experience with donor records and charitable gift processing is a plus.
• Familiarity with IRS regulations governing charitable giving.

Responsibilities

• Process and record gifts daily, including online gifts, EFTs, and Gifts-In-Kind.
• Process recurring credit card and payroll deduction batches.
• Upload and scan donor and gift documentation into Raiser's Edge CRM.
• Update constituent records and donor information.
• Prepare donor acknowledgment letters and gift-related reports.
• Receive and verify gifts and pledges with proper coding and approvals.
• Collaborate with colleges to obtain information for accurate gift recording.
• Prepare daily deposits and generate transmittal reports for Foundation Accounting.
• Draft IRS-compliant donor receipts and signature-ready acknowledgment letters.
• Serve as backup reviewer for gift batches to ensure accuracy.

Skills

Attention to detail

Data entry

Record keeping

Donor research

Education

High school diploma

Tools

Raiser's Edge

LexisNexis

Job description

Department: Advancement Operations Compensation: $17.00 to Negotiable Hourly

General Description / Primary Purpose

The Gift Processing Associate is responsible for receiving, recording, and issuing tax-compliant receipts for charitable contributions to the UNF Foundation, ensuring gifts are processed in accordance with donor intent, University policies, and IRS regulations governing charitable giving.

Job Function

Responsibilities include, but not limited to:

• Process and record gifts daily, including online gifts, electronic funds transfers, third-party platform payments, and Gifts-In-Kind

• Process recurring credit card and payroll deduction batches

• Upload and/or scan supporting documentation regarding the donor, gift, and signed pledge commitments into the constituent relationship management (CRM), Raiser’s Edge

• Update constituent records, including name and address changes, salutations, deceased status, and other biographical information

• Prepare donor acknowledgment letters and generate gift-related reports

• Receive and verify gifts and pledges, ensuring accurate coding, designation, and approvals.

• Partner with colleges and departments to obtain information needed for accurate gift recording

• Prepare and reconcile daily deposits and generate transmittal reports for Foundation Accounting

• Prepares IRS-compliant donor receipts for charitable contributions and drafts donor acknowledgment letters for the signature of the Foundation Executive Director and/or Vice President

• Serve as a backup reviewer for gift batches to ensure accuracy and compliance

• Conduct donor research and validate biographical information using LexisNexis and other online resources

• Maintain the accuracy and integrity of donor data in Raiser's Edge and serve as the primary custodian of funds received by Advancement Operations

Marginal Functions

• May serve on the Search & Screen Committee for Director-level and above positions.

• May represent the university on local, system-wide, or state committees.

• During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off-campus location or place of residence.

Required Qualifications

High school diploma and 2+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.