Gift Processing Associate

University of North Florid; Jacksonville (FL); On-site; USD 19,000 - 28,000; Full time

Job summary

University of North Florida Foundation seeks a Gift Processing Associate to record and issue tax-compliant receipts for charitable contributions. You will manage gifts daily, upload documents, and generate donor acknowledgments while ensuring donor intent aligns with IRS regulations.

You will update donor records in Raiser's Edge, prepare reports, and reconcile deposits. Strong attention to detail and experience with CRM systems are essential.

Qualifications

• High school diploma (or equivalent) and 2+ years of relevant experience.
• Experience with donor records and gift documentation is preferred.
• Experience using CRM systems and donor databases.

Responsibilities

• Process and record gifts daily (online, EFTs, payroll, Gifts-In-Kind).
• Prepare donor acknowledgment letters and reports.
• Maintain donor data in Raiser's Edge and verify biographical details.
• Reconcile daily deposits and generate transmittal reports.
• Back up reviewer for gift batches to ensure accuracy.

Education

High school diploma

Tools

Raiser's Edge

LexisNexis

Job description

DepartmentAdvancement OperationsCompensation$17.00 to Negotiable HourlyGeneral Description / Primary PurposeThe Gift Processing Associate is responsible for receiving, recording, and issuing tax-compliant receipts for charitable contributions to the UNF Foundation, ensuring gifts are processed in accordance with donor intent, University policies, and IRS regulations governing charitable giving.Job FunctionResponsibilities include, but not limited to:Process and record gifts daily, including online gifts, electronic funds transfers, third-party platform payments, and Gifts-In-KindProcess recurring credit card and payroll deduction batchesUpload and/or scan supporting documentation regarding the donor, gift, and signed pledge commitments into the constituent relationship management (CRM), Raiser’s EdgeUpdate constituent records, including name and address changes, salutations, deceased status, and other biographical informationPrepare donor acknowledgment letters and generate gift-related reportsReceive and verify gifts and pledges, ensuring accurate coding, designation, and approvals.Partner with colleges and departments to obtain information needed for accurate gift recordingPrepare and reconcile daily deposits and generate transmittal reports for Foundation AccountingPrepares IRS-compliant donor receipts for charitable contributions and drafts donor acknowledgment letters for the signature of the Foundation Executive Director and/or Vice PresidentServe as a backup reviewer for gift batches to ensure accuracy and complianceConduct donor research and validate biographical information using LexisNexis and other online resourcesMaintain the accuracy and integrity of donor data in Raiser's Edge and serve as the primary custodian of funds received by Advancement OperationsMarginal FunctionsMay serve on the Search & Screen Committee for Director-level and above positions.May represent the university on local, system-wide, or state committees.During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off-campus location or place of residence.Required QualificationsHigh school diploma and 2+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.Statement(s) of UnderstandingThis position requires a background check. In conjunction with the University's policy, this position may also require a credit check.The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX CoordinatorEqual OpportunityThe University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.CarnegieUNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.