Gift Processing Associate

College of Lake County; Grayslake (IL); On-site; USD 39,000 - 45,000; Full time

Job summary

College of Lake County seeks a Gift Processing Associate to ensure accurate and timely processing of charitable gifts and pledges, maintaining donor records and supporting financial stewardship for the Foundation.

You will manage gift entry, pledge administration, donor acknowledgments, and data maintenance in Raiser's Edge, while ensuring compliance with CASE standards, IRS regulations, and FASB principles.

Qualifications

• Required: High school diploma or equivalent.
• Minimum of four (4) years of progressively responsible administrative or related experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.

Responsibilities

• Enter and process all gifts and pledges in Raiser's Edge.
• Collaborate with Foundation colleagues to process gifts and event registrations.
• Prepare regular fundraising reports tracking progress toward annual goals.
• Create and maintain funds, appeals, campaigns, gift forms, batch sessions, and gift coding.
• Research and resolve gift-entry discrepancies; adjust past gifts as needed.

Skills

Advanced Microsoft Office

Multitasking

Education

High school diploma or equivalent

Job description

Why choose the College of Lake County for your next opportunity? The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for Part-Time or Part Time Staff Under 20 Hours (ex: health insurance). We value candidates who bring language skills that help us better serve and connect with our diverse community. Bilingual English/Spanish proficiency is preferred but not required.

Position Title

Gift Processing Associate

Job Summary

The Gift Processing Associate ensures accurate and timely processing of charitable gifts and pledges, ensuring the integrity of donor records and supporting the Foundation's financial stewardship and donor engagement efforts. This position manages gift entry, pledge administration, donor acknowledgements, and constituent data maintenance within the Foundation's donor database while ensuring compliance with CASE standards, IRS regulations, FASB accounting principles, and Foundation policies. This position reports to the Foundation Finance Manager and supports reconciliations, audits, and reporting, maintains gift processing procedures, and contributes to data quality initiatives that strengthen donor relationships and support the College Foundation's mission.

Job Description

Department Operations and Processes – 80%

• Accurately enter and process all gifts and pledges—including checks, credit cards, ACH, stock transfers, payroll deductions, and in-kind contributions, in Raiser’s Edge.
• Collaborate with Foundation colleagues to process gifts and event registrations.
• Prepare regular fundraising reports tracking progress toward annual goals.
• Create and maintain funds, appeals, campaigns, gift forms, batch sessions, and gift coding to ensure accurate documentation and attribution.
• Research and resolve gift-entry discrepancies; adjust past gifts as needed based on source documentation.
• Prepare and distribute pledge reminders according to Foundation policies and pledge schedules.
• Generate and distribute donor acknowledgment letters in accordance with CASE standards, IRS regulations, and FASB accounting principles.
• Collaborate with the Foundation Finance Manager to reconcile gift accounts and provide data for monthly closes and annual audits.
• Assist with audit preparation and adhere to audit controls, security protocols, and confidentiality standards.
• Develop and maintain gift-processing procedures and workflows.

Student/Customer Services – 10%

• Maintain accurate and up-to-date constituent records, including monitoring obituaries, news alerts, and other public sources for relevant updates.
• Regularly review records to identify and correct inaccuracies, duplicates, and outdated information; contribute to data cleanup and quality-improvement projects as needed.

Other - 10%

• Participate in cross-departmental initiatives, campus events, and assigned cross-functional teams, committees, and councils.
• Perform other duties as assigned to support the mission, vision, strategic priorities and goals of the College and the primary unit, division and department of this position.

Physical

Primary functions require ability to remain in a stationary position (sit and/or stand) greater than 50% of the time; to occasionally stoop, bend, kneel, reach; to lift, carry, push, and/or pull up to 10 pounds frequently; to regularly operate office equipment requiring repetitive hand movement and fine coordination including the use of a computer keyboard; the ability communicate to exchange information; and the ability to learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions.

Environmental

Work will often occur in an office setting; where temperatures may fluctuate between high and low temperatures occasionally; may experience varying noise levels occasionally.

Vision

Ability to observe in a near visual range with or without correction or reasonable accommodation.

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Required Qualifications

• High school diploma or equivalent.
• Minimum of four (4) years of progressively responsible administrative or related experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Ability to follow instructions, manage multiple tasks, and meet deadlines with minimal supervision, prioritizing work and resolving most issues independently.
• Ability to work effectively with individuals from diverse backgrounds and maintain a respectful, inclusive environment.

Desired Qualifications

• Prior foundation or non-profit experience.
• Experience using a CRM database (such as Raiser’s Edge, Salesforce Nonprofit, Ellucian CRM Advance or similar).

Work Schedule

Monday–Friday, 8:00 am – 4:30 pm

Pay

$18.77/hour

Full-Time/Part-Time

Full time

Total Hours Per Week

40

Position Type

Staff

Job Family

Classified

Posting Date

09/29/2026

Expected Start Date

11/09/2026

Compensation Grade

B23

Location

Grayslake Campus

Department

Foundation Finance Department

EEO Statement

College of Lake County is an Equal Opportunity Employer with a policy of non-discrimination. Qualified applicants are considered without regard to race, color, age, sex, national origin, disability, religion, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, ancestry, citizenship, parental status, pregnancy or any other status protected by law.

College of Lake County (CLC) is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences. CLC aspires to be a place where every student succeeds, every employee thrives, so that every business achieves and every community grows. Our mission is to be innovative and value-driven in supporting student success through developing and encouraging employees of all backgrounds on their journey toward achieving personal and professional growth. CLC achieved a milestone in 2025 with its designation as a Leader College of Distinction. CLC is part of the Achieving the Dream (ATD) Network, made up of 300+ colleges committed to supporting student success at their institutions and promoting economic vitality throughout their communities. CLC has been a member of the ATD Network since 2019 and has held Leader College status since 2023.