Gift Processing and Finance Specialist

Express Employment Professionals - Cincinnati East; Bend (OR); On-site; USD 29,000 - 34,000; Part time

Job summary

Express Employment Professionals in Bend, Oregon is actively recruiting for a Part-Time Gift Processing & Finance Specialist to support fundraising and financial operations in a mission-driven organization. The ideal candidate has 1–3 years in accounting support, proficiency in Excel, and experience with QuickBooks or Sage Intacct.

This role handles donations, reconciliations, bank deposits, donor databases, and reporting, with a flexible 4-hour mornings schedule.

Qualifications

• 1-3 years of experience in accounting support, bookkeeping, finance, gift processing, AP/AR or related field.
• Proficient in Microsoft Excel.
• Strong understanding of Accounts Payable and Accounts Receivable processes.
• Experience with QuickBooks or similar accounting software preferred.
• Experience with Sage Intacct highly preferred.
• Strong mathematical and analytical skills.
• Experience reconciling financial transactions and researching discrepancies.

Responsibilities

• Process and record charitable contributions, including checks, online gifts, recurring donations, event contributions, and in-kind gifts.
• Prepare bank deposits and ensure timely recording of all transactions.
• Reconcile donations, deposits, and financial records and maintain donor, gift, and financial databases.
• Coordinate donor designations and gift allocations with internal stakeholders.
• Prepare donor acknowledgments, thank-you letters, and year-end documentation.
• Generate reports related to donations, fundraising, reconciliations, and financial activity.
• Provide backup support for Accounts Payable and Accounts Receivable.

Skills

Detail-oriented

Data entry

Independent time management

Analytical skills

Excel proficiency

Education

High School Diploma or GED

Accounting/Finance coursework

Tools

Sage Intacct

QuickBooks

Donor management software

Microsoft Excel

Job description

Gift Processing & Finance Specialist

Location: Bend, OR
Schedule: Part-Time, 20+ Hours per Week
Pay: $21.00 - $25.00 per hour DOE

Express Employment Professionals is Actively Recruiting

Express Employment Professionals is actively recruiting for a Part-Time Gift Processing & Finance Specialist in Bend, Oregon. This is an exciting opportunity to join a mission-driven organization dedicated to helping individuals and families move from crisis to stability through housing, support services, and life-changing resources. The ideal candidate will have strong attention to detail, experience with accounting or bookkeeping functions, and the ability to accurately process donations, reconcile financial records, and maintain donor databases.

Be Part of Something Bigger

Are you someone who enjoys organization, accuracy, and making sure every detail is handled correctly? We're looking for a Gift Processing & Finance Specialist to support fundraising and financial operations for a compassionate, community-focused organization serving Central Oregon.

In this role, you'll combine your administrative and financial skills with meaningful work that positively impacts lives throughout the community. Every donation processed, every account reconciled, and every report completed helps support programs that provide hope, stability, and opportunity to those who need it most.

Why You'll Love This Opportunity

• Competitive pay of $21.00 - $25.00 per hour DOE
• Flexible part-time schedule
• Supportive and collaborative team culture
• Opportunity to utilize both accounting and administrative skills
• Meaningful work that directly supports people in need throughout the community
• Stable, professional office environment
• Ability to work independently while contributing to an important mission
• Immediate opening with the opportunity to make a positive impact from day one

Essential Duties & Responsibilities

• Process and record charitable contributions, including checks, online gifts, recurring donations, event contributions, and in-kind gifts
• Prepare and process bank deposits and ensure timely and accurate recording of all transactions
• Reconcile donations, deposits, and financial records while researching and resolving discrepanciesMaintain accurate donor, gift, and financial databases
• Ensure compliance with internal controls, accounting procedures, and financial policies
• Coordinate donor designations and gift allocations with internal stakeholders
• Prepare donor acknowledgments, thank-you letters, and year-end contribution documentation
• Generate reports related to donations, fundraising efforts, reconciliations, and financial activity
• Assist with fundraising initiatives, campaigns, and special projects
• Identify opportunities to improve processes and increase operational efficiency
• Provide backup support for Accounts Payable and Accounts Receivable functions as assigned

Preferred Schedule

We are flexible but ideally looking for someone who can work:

• Monday through Friday, approximately 4 hours per day in the mornings, or
• Monday, Tuesday, and Thursday if a 3-day schedule is preferred

We value flexibility, dependability, and a willingness to support a team-driven environment.

What We're Looking For

Top Qualities

• Detail-oriented and accuracy-driven
• Comfortable with repetitive data entry and transaction processing
• Able to work independently and manage priorities effectively
• Friendly, professional, and collaborative
• Strong organizational and problem-solving skills
• Dependable with a commitment to producing high-quality work

Experience & Software Skills

• 1-3 years of experience in accounting support, bookkeeping, finance, gift processing, accounts payable/accounts receivable, or a related field preferred
• Proficient in Microsoft Excel
• Strong understanding of Accounts Payable and Accounts Receivable processes
• Experience with QuickBooks or similar accounting software preferred
• Experience with Sage Intacct highly preferred
• Strong mathematical and analytical skills
• Experience reconciling financial transactions and researching discrepancies

Education

• High School Diploma or GED required
• Coursework, training, or education in Accounting, Bookkeeping, Finance, or a related field preferred

Physical Requirements

• Ability to sit and work at a computer for extended periods
• Frequent computer, data entry, and phone use
• Occasional standing, walking, bending, and reaching
• Ability to lift up to 20 pounds occasionally
• Ability to perform work in a standard office environment

Equipment & Software Used

• Computer, telephone, calculator, scanner, printer/copier
• Microsoft Office Suite (Excel, Outlook, Word)
• Sage Intacct
• QuickBooks
• Donor management and database software