Gift Planning Coordinator — Donor Stewardship & Data

The Trust for Public Land; Chicago (IL); Hybrid; USD 72,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

The Trust for Public Land in Chicago is seeking a Sr. Coordinator for Gift Planning to provide administrative and operational support to the Office of Gift Planning.

You will streamline workflows, manage data in Airtable and CRM systems, and support reporting, stewardship, and donor communications. This hybrid role requires 3+ years in nonprofit fundraising operations, strong Excel skills, and excellent communication.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years in nonprofit administration, fundraising operations, donor services, or related field.
• Advanced proficiency in Microsoft Excel (sorting, filtering, formulas, reporting).
• Proficiency with Microsoft Office Suite (Word, PowerPoint, Outlook, Teams).
• Experience with CRM databases and constituent management systems.
• Ability to learn and manage multiple technology platforms (Airtable, SharePoint, project management systems).
• Exceptional organizational, project management, and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work independently.
• Strong customer service orientation and interpersonal skills.

Responsibilities

• Provide primary administrative support for the Office of Gift Planning.
• Coordinate calendars, meetings, retreats, and special projects.
• Manage departmental administrative and financial processes (invoices, budget tracking, expenses).
• Manage inquiry intake and routing for Gift Planning.
• Maintain Airtable workspace and related systems; ensure data integrity.
• Prepare recurring reports, prospect lists, dashboards, and analyses.
• Support donor communications, stewardship events, and marketing projects.
• Draft, proofread, format, and distribute routine communications.

Skills

Excel proficiency

Communication

Project coordination

Time management

Customer service

Attention to detail

Education

Bachelor’s degree or equivalent experience

Tools

Airtable

SharePoint

ClearView

Raiser’s Edge

Salesforce

Job description

The Trust for Public Land in Chicago is seeking a Sr. Coordinator for Gift Planning to provide administrative and operational support to the Office of Gift Planning.

You will streamline workflows, manage data in Airtable and CRM systems, and support reporting, stewardship, and donor communications. This hybrid role requires 3+ years in nonprofit fundraising operations, strong Excel skills, and excellent communication.