Senior Coordinator

Trust for Public Land; Boston (MA); Hybrid; USD 72,000 - 82,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Vacation and sick pay

403(b) retirement plan with company 7%

Job summary

Trust for Public Land seeks a Senior Coordinator of Gift Planning to support the Office of Gift Planning with administrative, data, and donor-relations functions. The role emphasizes office operations, data integrity, reporting, and stewardship within a collaborative fundraising team.

The hybrid role is ideally located near a TPL office (Boston, Chicago, St. Paul, Philadelphia). A bachelor’s degree and nonprofit fundraising experience are required, with competitive benefits and salary.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 3 years of professional nonprofit administration, fundraising operations, donor services, project coordination, executive support, or related field.
• Advanced proficiency in Microsoft Excel, including sorting, filtering, formulas, data analysis, and reporting.
• Proficiency with Microsoft Office Suite (Word, PowerPoint, Outlook, Teams).
• Experience with CRM databases and constituent management systems.
• Familiarity with Airtable, SharePoint, and project management systems.
• Excellent organizational, project management, and time management skills.
• Strong attention to detail and data accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Provide hour-to-hour administrative support for Gift Planning Office.
• Coordinate calendars, meetings, retreats, and special projects.
• Manage invoices, budget tracking, expense reports, and office supplies.
• Manage inquiry intake and routing for Gift Planning.
• Administer Airtable workspace and related systems.
• Support data integrity, record management, and system adoption across the team.
• Prepare recurring reports, prospect lists, dashboards, and analyses.
• Support campaign tracking, portfolio management, and team performance reporting.
• Assist with gift processing, estates, and gift acknowledgment activities.
• Support stewardship initiatives, donor communications, and events.
• Draft, proofread, format, and distribute routine correspondence.
• Coordinate production and distribution of stewardship, marketing, and donor communications.
• Coordinate recurring departmental projects and timelines.
• Support cross-functional initiatives across departments.

Skills

Advanced Excel

Office Suite

CRM systems

Airtable

SharePoint

Attention to detail

Project management

Communication skills

Education

Bachelor’s degree or equivalent experience

Tools

Airtable

SharePoint

Raiser’s Edge

Salesforce

ClearView

Job description

Who We Are: Trust for Public Land (TPL) is the leader of a movement to connect everyone in America to the outdoors. A national nonprofit, TPL partners with communities to create high-quality parks and protect public lands—especially in communities that need them most—to improve public health, create social cohesion, strengthen historic and cultural connection to place, and increase climate resilience. Since 1972, TPL has protected more than 4 million acres of public land, created more than 5,500 parks, trails, schoolyards, and iconic outdoor places, generated over $112 billion in public funding for parks and public lands, and connected nearly 10 million people to the outdoors. To learn more, visit tpl.org.

Who We Are: Trust for Public Land (TPL) is the leader of a movement to connect everyone in America to the outdoors. A national nonprofit, TPL partners with communities to create high-quality parks and protect public lands—especially in communities that need them most—to improve public health, create social cohesion, strengthen historic and cultural connection to place, and increase climate resilience. Since 1972, TPL has protected more than 4 million acres of public land, created more than 5,500 parks, trails, schoolyards, and iconic outdoor places, generated over $112 billion in public funding for parks and public lands, and connected nearly 10 million people to the outdoors. To learn more, visit tpl.org. “For over 50 years, Trust for Public Land has been working tirelessly towards our vision that every individual should have close-to-home access to the benefits of nature. In today’s world, our land-for-people solutions are even more relevant than ever. Quality parks and natural spaces are a fundamental requirement for sustaining healthy, equitable communities that are resilient and prepared for change. Parks and public lands connect us to each other and to the outdoors. We are a vibrant organization with a strategic plan that builds on our success and positions TPL for a comprehensive fundraising campaign. Join us to become part of a growing and forward-thinking team focused on growing our philanthropic partnerships to ensure healthy, livable communities for generations to come.”

• Patricia Watson, Chief Advancement Officer

Position Summary

Reporting to the Senior Director - Gift Planning, the Gift Planning Sr. Coordinator is a member of the Advancement (Communications, Marketing, and Philanthropy) Team and serves as the primary administrative and operational support resource for the Office of Gift Planning. The Sr. Coordinator supports the efficiency and effectiveness of the Gift Planning program through office administration, workflow coordination, data management, reporting, stewardship support, marketing support, and project coordination.

Essential Functions

Office Operations & Administrative Support (25%)

• Serve as the primary administrative support resource for the Office of Gift Planning.
• Coordinate calendars, meetings, retreats, and special projects.
• Manage departmental administrative and financial processes, including invoices, budget tracking, expense reports, and office supplies.

Workflow & Data Administration (25%)

• Manage inquiry intake and routing for the Office of Gift Planning.
• Administer and maintain the Gift Planning Airtable workspace and related systems.
• Support data integrity, record management, workflow monitoring, and system adoption across the team.
• Maintain accurate records in Airtable, ClearView, SharePoint, and other organizational systems.

Reporting & Program Support (20%)

• Prepare recurring reports, prospect lists, dashboards, and analyses supporting Gift Planning operations and decision-making.
• Support campaign tracking, portfolio management activities, and team performance reporting.
• Assist with administrative processes related to planned gifts, estates, and gift acknowledgment activities.

Stewardship, Marketing & Communications Support (20%)

• Provide logistical and administrative support for stewardship initiatives and donor events.
• Support planned giving marketing initiatives through list management, response tracking, and vendor coordination.
• Respond to initial inquiries generated through planned giving marketing efforts, including fulfilling requests for follow-up materials and ensuring appropriate information is recorded in Airtable and ClearView.
• Draft, proofread, format, and distribute routine correspondence and communications materials.
• Coordinate production and distribution of stewardship, marketing, and donor communications.

Project Coordination (10%)

• Coordinate recurring departmental projects and timelines.
• Support cross-functional initiatives involving Philanthropy Operations, Finance, Marketing & Communications, Donor Relations & Stewardship, and Field Philanthropy.

Required Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 3 years of professional experience in nonprofit administration, fundraising operations, donor services, project coordination, executive support, or a related field.
• Advanced proficiency in Microsoft Excel, including sorting, filtering, formulas, data analysis, and reporting.
• Proficiency with Microsoft Office Suite, including Word, PowerPoint, Outlook, and Teams.
• Experience working with CRM databases and constituent management systems.
• Demonstrated ability to learn and manage multiple technology platforms, including Airtable, SharePoint, and project management systems.
• Exceptional organizational, project management, and time management skills.
• Strong attention to detail and commitment to data accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work independently.
• Strong customer service orientation and interpersonal skills.

Preferred Qualifications

• Experience working in a nonprofit fundraising environment.
• Experience supporting planned giving, major gifts, advancement services, donor relations, stewardship, or fundraising operations.
• Experience with Airtable, SharePoint, and CRM systems such as ClearView, Raiser’s Edge, Salesforce, or similar platforms.
• Experience coordinating events, donor communications, and marketing projects.
• Advanced Excel skills, including Pivot Tables and XLOOKUP/VLOOKUP functions.
• Familiarity with planned giving concepts, estate administration, or gift processing.

Compensation

Trust for Public Land is a hybrid work environment; the Sr. Coordinator of Gift Planning will ideally be located near a TPL office in the Chicago, St. Paul, Philadelphia, or Boston area. As a full-time employee, you will be eligible for the Trust for Public Land’s comprehensive benefits program which includes medical, dental, and vision insurance, vacation and sick pay plus holidays, a year end office closure, and a 403(b)-retirement plan, currently with up to a 7% company match. We offer competitive salaries commensurate with experience; the anticipated hiring range for this position is $( $72,000 - $82,000. Trust for Public Land’s active goal is to be an inclusive and equitable place to work and build community. As the organization actively works to eliminate racial and other disparities it welcomes candidates with diverse backgrounds and/or multicultural skillsets. We are open to the possibility that a great candidate for this job may not precisely meet all the above criteria; if you believe you are the right person for this job and can persuasively make that case, we encourage you to apply.