Gift Compliance Officer

Brown University; United States; Hybrid; USD 60,000 - 85,000; Full time

Job summary

Brown University is seeking a Gift Compliance Officer to ensure donor intent is captured and gift documentation is accurate. The role focuses on gift agreement development, review, and approval, laying the groundwork for meaningful, long-term stewardship.

You will coach fundraisers and Advancement staff, maintain policy and process documentation, and enter information into multiple tracking systems to keep data correct and actionable.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 3 years of experience in related fields such as fundraising, higher education, nonprofits, sales, customer service, and/or grant management.
• Strong writing and editing skills with high attention to detail.

Responsibilities

• Evaluate fundraiser requests to guide development of gift documentation.
• Prepare and review gift agreements for approval and donor intent alignment.
• Coach and train fundraisers and Advancement staff on policies and processes.
• Enter and maintain data in tracking systems to ensure accuracy and actionability.

Skills

Gift compliance

Documentation

Data analysis

Project coordination

Communication

Attention to detail

Training/coaching

CRM experience

Education

Bachelor’s degree

Tools

ClickUp

Confluence

MS Office

Google Apps

Gemini

NotebookLM

Job description

Job Description

The Gift Compliance Officer ensures that donors have a positive experience when philanthropically supporting Brown University. Their primary goal is to lay the groundwork for meaningful, long-term stewardship from the very beginning by facilitating the development of accurate and consistent gift documentation. The Officer plays a key role in gift agreement development, review, and approval process. Their primary responsibility is to evaluate fundraiser requests in order to guide development of appropriate documentation and to prepare agreements for review and final approval. This entails verifying that gift agreements capture donor intent and align with University policies and administrative practices. The Officer also provides basic coaching and training for fundraisers and Advancement staff, including the development and maintenance of policy, process, and protocol documentation. In addition, they enter and maintain all relevant information in a variety of tracking systems to ensure that information is correct and actionable.

Education and Experience

Bachelor’s degree or equivalent combination of education and experience. Minimum of 3 years of experience in a related field such as fundraising, higher education, nonprofits, sales, customer service, and/or grant management.

Job Competencies

• Strong organizational and planning skills with the ability to initiate, collaborate, implement, monitor, evaluate, and support strategic plans.
• Strong attention to detail, especially in writing, with respect to names, grammar, spelling, and punctuation
• Must be comfortable learning and using technology, both new and existing (e.g. ClickUp, Confluence, MS Office, Google Apps, Gemini, NotebookLM, collaboration software, etc.)
• Must be proficient with managing data and data analysis.
• Ability to work independently and to manage highly complex processes for a high-quality end product.
• Ability to problem solve, to communicate effectively and professionally, to work well under deadlines, and to collaborate in a team environment.
• Proven ability to analyze data, research information, problem-solve, and coordinate projects.
• Ability to manage multiple tasks and priorities in a fast-paced, multi-faceted work environment with emphasis on accuracy and deadline adherence.
• Ability to effectively and efficiently multitask and prioritize workload.
• Excellent written and oral communication, including ability to copy-edit and proofread.
• Personal tact, perseverance, and follow-through are critical interpersonal skills in this position.
• Ability to apply tact and maintain confidentiality.
• Customer-focused, customer service orientation.

Preferred Qualifications

• Experience using AI-powered tools to support proposal writing, build presentations, or enhance administrative workflows.
• Experience working with customer relationship management (CRM) systems.
• Experience with DocuSign, Google Docs, and document management software.
• Experience with task and project management.

Background Check

All offers of employment are contingent upon a successful criminal background check and education verification satisfactory to Brown.

Job Posting Details

Job Posting Title: Gift Compliance Officer

Department: Advancement

Grade: Grade 9

Worker Type: Employee

Worker Sub-Type: Regular

Time Type: Full time

Scheduled Weekly Hours: 37.5

Position Work Location: Hybrid

Submission Guidelines

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote. Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings. This position is not eligible for visa sponsorship.

Brown is an E-Verify Employer.

EEO Statement

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.

Company Culture

Welcome! Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island.

Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Contact

If you have any questions you may contact [e-mail].