Generalist, HR/FA

Columbia University Irving Medical Center; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Columbia University Irving Medical Center seeks an HR Generalist to handle day-to-day human resources and faculty affairs functions at the College of Dental Medicine. You will perform recruitment, onboarding, compliance review, and administrative support under supervision, aligning with the university’s mission and values.

You will manage immigration processes for faculty, staff and students, coordinate with Leave Management, and support special projects.

Qualifications

• Bachelor's degree or equivalent required; 3+ years in HR or health care setting preferred.
• Strong interpersonal, organizational, and communication abilities.
• Ability to maintain confidentiality and demonstrate professionalism and customer service mindset.

Responsibilities

• Handle recruitment needs for Officers of Administration, Officers of Instruction, Officers of Research, SSA, short-term visitors, Service Corp and other administrative positions.
• Create job descriptions, postings, applicant tracking, screening, and interview scheduling.
• Assist central HR with onboarding for administrative positions.
• Pre-onboarding for faculty/academic affairs; coordinate compliance trainings and clearances (I-9, medical clearance, background checks).
• Manage immigration needs for faculty and staff; sponsorship processes for J1, O1, H1B; coordinate with ISSO.

Skills

Interpersonal skills

Organizational skills

Communication skills

Confidentiality and diplomacy

Customer service

Prioritization and multitasking

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office (Word, Excel, Access)

Job description

Grade 104

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $75,000 - $85,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Human Resources and Faculty Affairs Generalist will be responsible handling day-to-day human resources and faculty affairs functions including recruitment, onboarding, compliance review, and administrative support at the College of Dental Medicine. Under the guidance of the Assistant Director and Senior HR Generalist, the HR Generalist will support the mission, vision, and values upheld by the College of Dental Medicine. Responsibilities include:

Responsibilities

• Handle recruitment needs for Officers of Administration, Officers of Instruction, Officers of Research, SSA, short-term visitors, Service Corp and other administrative positions.
• Creating job descriptions, postings, applicant tracking, candidate screening and scheduling interviews.
• Assist central HR with onboarding needs for administrative positions as needed.
• Handle pre-onboarding for all faculty and academic affairs positions. Acquire affirmative action clearances, schedule mandated requirements (I9, medical clearance, background checks and compliance training, etc.)
• Responsible for immigration needs for faculty, staff and students. Handle sponsorship processes for new, extensions, and transfers of J1, O1, and H1B applications. Maintain communication with ISSO, complete and submit termination forms via COMPASS. Track visa reports and ensure compliance.
• Coordinate with the Office of Leave Management with requests, processing, inquires and transactions.
• Coordinate system access (EPIC, UNI, domain, share drives, etc.), and onboarding required training (TLAM training, PAC training, HIPPA).
• Monitor, manage and triage (2) CDMHR Inboxes, ensuring inquiries are addressed promptly.
• Partner with Columbia University Employment Information Center to manage and track all temporary hiring needs in the teaching clinic and faculty practice.
• Assist with special projects as needed.

Faculty Affairs

• Assistant Senior HR Generalist with faculty reappointment processing including running credentialing and license verifications, solicit reference letters and acquire delineation of privileges signatures.
• Creating new profiles in Salesforce database for all new incoming faculty and assist with enrollment submissions in Med Staff database.
• Prepare and process all student onboarding for residents, non-acgme fellows, ITI Scholars and other program fellowships.

Compliance

• Monitor, track and reconcile annual mandated trainings for: annual health, risk management, HIPPA, sexual harassment, billing compliance and any other required trainings for the school.
• Perform other related duties and responsibilities as assigned/requested.

Minimum Qualifications

• Requires a bachelor's degree or equivalent in training and education, plus three years of related experience in HR or health care setting.

Preferred Qualifications

• Excellent interpersonal, organizational, and communication skills (verbal and written.
• Must possess the ability to maintain the highest degree of confidentiality and diplomacy at all times, possess a high level of professionalism, and be customer service driven.
• Ability to organize and prioritize work and manage multiple priorities.
• Excellent verbal and written communication skills including, letters, memos and emails.
• Proficient use of Microsoft Office applications (Word, Excel, Access) and internet resources.
• Excellent attention to detail.
• Ability to establish and maintain effective working relationships with providers, management, staff, and contacts outside the organization.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.