Generalist, Human Resources (Specialty Pod)

Columbia University Irving Medical Center; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Columbia University Irving Medical Center seeks an HR/FA Generalist to coordinate HR/FA and payroll functions within the Specialty Pod, with potential involvement in special projects.

The role covers recruitment, onboarding, immigration compliance, and system updates in PeopleSoft, TLAM, and TalentLink, ensuring timely, accurate transactions and a smooth employee lifecycle.

Qualifications

• Bachelor's degree and 3+ years of HR/FA experience.
• Strong organizational and analytical skills.
• Proficiency in Microsoft Office and databases.
• Ability to manage time-sensitive tasks with minimal supervision.

Responsibilities

• Coordinate day-to-day HR/FA activities for the Pod.
• Provide back-up support to generalists and managers.
• Meet weekly with Directors to review status; attend HR/FA meetings.
• Provide vacation/time-off back-up coverage for departments.

Skills

Resourceful

Organized

Detail-oriented

Time management

Communication

Analytical thinking

Problem solving

Microsoft Office

Database skills

Advanced spreadsheet skills

Education

Bachelor's degree in HR or related field

Tools

PeopleSoft

TLAM

TalentLink

JIRA

Visual Vault

PAC

Job description

Grade 104

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35:
• Salary Range: $75,000-$85,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The incumbent will be responsible for coordinating the day-to-day human resources, faculty affairs and payroll functions of the departments within the Specialty Pod. The generalist may be assigned to work on special projects.

Responsibilities

The HR/FA Generalist will:

• Support Human Resource/Faculty Affairs within the Pod.
• Provide back-up support to other generalists, managers and directors, as necessary.
• Meet weekly with Directors to provide updates on request status. May attend meetings with the HR/FA team and/or Department Administrator or his/her designee to review the status of HR/FA transactions.
• Provide Vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments).

Recruitment

• Assist with the recruitment of staff by posting positions using Columbia’s job site (Talentlink and ASR/Interfolio) in addition to posting on outside advertising sources.
• Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.

Onboarding

• Responsible for onboarding staff, faculty and researchers and students. This includes scheduling welcome program, medical surveillance and UNI creation.
• Communication with new hires and departments to ensure smooth onboarding experience.
• Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
• Process all short-term visitors and student utilizing JIRA.

Payroll and PeopleSoft Process Management

• Oversee the department's preparation and processing of payroll using TLAM and management of time-off tracking.
• Manage the collections the collection and verification of time off trackers for all Academic Officers ensuring all submissions are up to date and approved by supervisors.
• Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates.
• Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.

Compliance and Immigration

• Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
• Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
• Maintain communication with ISSO as appropriate. Complete and submit Termination forms to ISSO.
• Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.

Systems and Project Work

• Use HR Ticketing System to effectively manage all requests and communicate with HR/FA team.
• Maintain and update employee records. Upload all employee forms and documents into Visual Vault.
• Other duties as assigned or requested.

Minimum Qualifications

• Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required.
• Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.
• Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
• Strong analytical and tenacious problem-solving skills necessary.
• Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
• Must be able to quickly acquire knowledge of University policies, procedures, and systems.

Preferred Qualifications

• Bachelor's degree in Human Resources or a related field

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.