Manager, Human Resources (Medicine Pod)

Columbia University Irving Medical Center; New York (NY); On-site; USD 90,000 - 115,000; Full time

Job summary

Columbia University Irving Medical Center is seeking a Manager, Human Resources for the Medicine Pod at Vagelos College of Physicians and Surgeons. The role leads HR, faculty affairs and payroll, supervising staff and enhancing processes in a fast‑growing environment.

The successful candidate will drive recruiting, onboarding, visa processing, appointments and payroll, while ensuring compliance and effective employee relations across the department.

Qualifications

• Requires a bachelor's degree or equivalent in education and experience, plus four years of related experience.
• Demonstrate excellent organizational, analytical, critical thinking, interpersonal, superior verbal and written communication skills.
• Highly proficient Microsoft Office skills; comfortable with databases and computerized financial systems.

Responsibilities

• Recruitment: post positions in CU systems and publications; manage hiring transactions; participate in recruitment processes.
• Onboarding: communicate with candidate, hiring manager and leadership; process necessary hiring documents in HRIS.
• Faculty affairs: track appointments, promotions, reappointments, credentialing; liaise on visa processing.
• Payroll/compensation: resolve payroll issues; maintain timesheets and accrual balances.
• Employee & labor relations: support HR Directors on employee relations and grievance resolution.
• Compliance: track I-9 processing, training, HIPAA, visa status.
• Systems and project work: use HR ticketing system; update employee records; participate in improvement initiatives.

Skills

Organizational skills

Analytical skills

Critical thinking

Interpersonal skills

Verbal and written communication

Attention to detail

Decision making

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Peoplesoft

TalentLink

Interfolio

Job description

Grade 104

Job Type: Officer of Administration

Regular/Temporary: Regular

Hours Per Week: 35

Salary Range: $90,000- $115,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Manager, Human Resources will be responsible for overseeing the day-to-day human resources, faculty affairs and payroll functions within the Medicine Pod at Vagelos College of Physicians and Surgeons. The incumbent will also function as team lead and will be responsible for managing staff. The ideal candidate is enthusiastic with a focus on customer service, problem-resolution, creativity and innovation. This position offers great opportunities to build, enhance, and develop processes in a highly fast-growing environment.

Responsibilities

• Recruitment
• Obtain required approvals to post positions in Columbia University application systems (TalentLink, Interfolio) and relevant publications and/or websites;
• Manage hiring transactions within application systems;
• Participate in the recruitment process as needed, including pre-screening candidates and reference verification.
• Onboarding
• Communicate with candidate, hiring manager and leadership regarding the hiring process;
• Provide, obtain and process necessary hiring documents in HRIS systems and paper submissions;
• Process, monitor, and track incoming Visiting Student Interns, short-term visitors or observers;
• Schedule orientation and assist with timesheet population for new hires.
• Faculty Affairs
• Facilitate and track all aspects of appointments, promotions, reappointments, and credentialing for faculty (clinical and research), officers of research, student officers and other medical staff;
• Interpret procedures related to faculty ranks and title structure as defined by the University faculty handbook and university statutes in collaboration with the Office of Faculty Affairs;
• Liaise with International Student & Scholars office to complete Visa processing and extensions for international hires and employees;
• Process letter of non-renewal (LON) requests, stipend terminations and resignations;
• Assist the Chair’s Office with the Committee on Appointments and Promotions (COAP) and the Tenure process;
• Review, edit and post Faculty and Research positions in the University’s Academic Search and Recruiting (ASR) and posting of job advertisements in outside sources/websites.
• Payroll/Compensation Changes
• In partnership with the Payroll Office, facilitate in resolving payroll-related issues for the department;
• Maintain timesheets and accrual balances for support staff, non-union support staff, and part-time employees using TLAM;
• Review and complete all HRCULES requests for promotions/reclassifications;
• Assist with the annual salary and zero-salary roster.
• Employee & Labor Relations
• Provide support to the HR Directors and leadership pertaining to employee & labor relation issues (including grievance resolution, disciplinary action, termination).
• Compliance:
• Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, HIPAA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
• Systems and Project Work:
• Use HRCULES HR-PAR Ticketing System to effectively manage all requests and communicate with HR/FA team;
• Maintain and update employee records. Upload all employee forms and documents into record keeping system;
• Participate in improvement processes initiatives in conjunction with the shared services team members.
• Supervisor Responsibilities:
• Train and guide HR/FA Generalists on all transactional processes;
• Assist HR/FA Generalists with identification of key priorities and problem-resolution, as required;
• Meet weekly with Department Administrators to review task list and provide updates.
• Other duties as assigned required.

Minimum Qualifications

• Requires a bachelor's degree or equivalent in education and experience, plus four years of related experience.
• The candidate must have the following skills:
• Be able to demonstrate excellent organizational, analytical, critical thinking, interpersonal, superior verbal and written communication skills, be detail oriented, be able to make quick and precise decisions based on experience and knowledge;
• Strongly motivated and have strong interpersonal skills;
• Have highly proficient Microsoft Office skills, be comfortable working with databases and computerized financial systems;
• Be able to identify priorities within multiple assignments in a high-pressured, short-deadline environment.

Preferred Qualifications

• Experience using Peoplesoft, TalentLink, Interfolio and Columbia Financial systems a plus.

Other Requirements

• Type other requirements and/or special indicators if CUIMC

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.