Generalist Clerk

U.S. District Court, District of Oregon; Medford (OR); In loco; USD 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

The U.S. District Court for the District of Oregon in Medford is accepting applications for the Generalist Clerk position. The role involves receiving, reviewing, and filing documents and maintaining court files in compliance with federal and local rules.

It serves as the initial public contact and performs customer service and cashier duties, fee collection, and provides procedural information. Representative duties include case intake, maintaining records in CM/ECF, QA of electronic filings,

Competenze

• High school diploma or equivalent with one year of specialized experience.
• Bachelor's degree is desirable.
• Specialized clerical experience applying rules, procedures, and using automated systems is required.

Mansioni

• Performs case intake, opens new cases, files documents, and handles public inquiries.
• Maintains official case records from opening to disposition in CM/ECF.
• Linking automated entries, prepares notices and orders, and conducts quality assurance on electronic filings.
• Implements jury procedures including summonses, attendance, and payment documentation.
• Back-up courtroom deputy duties and operates as electronic sound recorder when needed.
• Processes outgoing postage and courier shipments and handles scanning/miscellaneous projects.
• Performs other duties as assigned.

Conoscenze

Typing skills

Proofreading

Oral communication

Written communication

Interpersonal skills

Analytical thinking

Prioritization

Formazione

High school diploma or equivalent

Bachelor's degree

Strumenti

CM/ECF

Descrizione del lavoro

The Clerk's Office of the United States District Court for the District of Oregon is now accepting applications for the position of Generalist Clerk in the Medford Division. The Generalist Clerk performs a variety of duties, including receiving, reviewing, and filing documents and maintaining court files in compliance with federal and local rules and procedures. The incumbent is the initial contact of the Clerk's Office with the general public, litigants, and the Bar and as such performs customer service and cashier duties, collects court fees, and provides procedural information.

Representative Duties:

Responsibilities of this position may include but are not limited to the following:

• Performs case intake and provides information. The incumbent receives and opens new cases and files other court-related documents, responds to telephone inquiries and public counter information requests, receives money and writes receipts, scans documents, provides copies of documents to the public and handles archive requests.
• Closes out the cash register and balances daily cash receipts.
• Maintains the official case record from opening to final disposition, and is responsible for making summary entries of documents and proceedings in the CM/ECF system.
• Assists in case management by ensuring that all automated entries are appropriately linked. Prepares and transmits notices and orders to appropriate parties. Performs quality assurance on cases filed electronically.
• Implements jury procedures, including preparing and mailing jury summonses, taking attendance, preparing payment documentation, and processing excusal and deferral requests.
• Serves as a back-up courtroom deputy to resident and visiting judicial officers and works as an electronic sound recorder when needed.
• Processes outgoing postage and courier shipments.
• Performs scanning and miscellaneous projects.
• Performs other duties as assigned.

QUALIFICATIONS

Minimum Qualifications:

Candidates must have a high school diploma or equivalent and one year of specialized experience.

Desired Qualifications:

Bachelor's degree from an accredited college or university. Experience in a legal setting, and CM/ECF (Case Management/Electronic Case Filing) experience is highly desirable.

Specialized Experience:

Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Candidates must also demonstrate:

• A consistent past employment record;
• Experience in dealing with routine and complex assignments;
• Excellent typing and proofreading skills;
• A demonstrated ability to think through, analyze, and interpret written communications;
• Ability to prioritize tasks and work assignments;
• Superior oral and written communication skills;
• Strong interpersonal skills; and
• A professional demeanor and appearance appropriate for a law or professional office environment.

The Court provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application or hiring process, please notify the Human Resources Division of the Clerk's Office at 503-326-8165. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

ABOUT U.S. DISTRICT COURT FOR THE DISTRICT OF OREGON

EMPLOYEE BENEFITS

CONDITIONS OF EMPLOYMENT

• Applicants must be United States citizens or lawful permanent residents currently seeking citizenship or intending to become a citizen after meeting the eligibility requirement as outlined in 8 U.S.C § 1324b(a)(3)(B).
• False statements or omissions of information on any application materials or the inability to meet conditions of employment may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
• All information is subject to verification and background investigation.
• An FBI background check is required for all individuals appointed to positions in the U.S. Courts. New employees are considered 'provisional hires' pending the sucessful completion of the FBI background check.
• Employees of the United States Courts serve under "Excepted Appointment" and are considered "at will" employees. As such, employment can be terminated at any time. Furthermore, Federal Civil Service classifications do not apply.
• Duty station assignments are at the sole discretion of the appointing officer.
• Employees are subject to mandatory participation in electronic funds transfer (EFT) for payment of net pay (i.e.,Direct Deposit). (Limited exceptions are available upon request.)
• The Court reserves the right to modify the conditions of posted job announcements or to withdraw an announcement entirely, either of which may occur without prior written or other notice.
• In the event a position becomes vacant in a similar classification within a reasonable time from the original announcement, the appointing officer may select an appointee from the candidates who responded to the initial announcement without posting the vacancy.

The United States District Court for the District of Oregon is an Equity Focused Employer.

We encourage applications from all qualified applicants and seek a diverse pool of applicants.