General Support Office Administrator

The-Bruce-Company; Town of Middleton (WI); On-site; USD 25,000 - 29,000; Part time

Benefits offered by this job

Weekly pay

Team-oriented environment

Career growth

Job summary

The Bruce Company in Middleton, WI is seeking a part-time General Support Office Administrator to handle receptionist duties, data entry, and a variety of office tasks to keep the office running smoothly.

Responsibilities include answering phones, greeting clients, processing credit card payments, managing supplies, filing, timecard reconciliation, and coordinating appointments. The ideal candidate has 2–3 years of admin experience and a high school diploma with strong English communication.

Qualifications

• High School Diploma or equivalent required.
• 2–3 years of administrative support/office experience.
• Proficient in Microsoft Office; experience with Outlook and Excel.
• Ability to perform data entry and basic financial tasks like credit card payments.
• Excellent communication and organizational skills.

Responsibilities

• Provide receptionist duties and greet visitors.
• Answer phones and transfer calls.
• Process customer credit card payments.
• Order and manage office supplies; track prices.
• Perform general filing and data entry.
• Support timecard reconciliation and mail processing.
• Prepare gift cards for the Garden Center.
• Maintain safety and compliance with company policies.

Skills

Customer service

English communication

Organizational skills

Cash handling

Microsoft Office

Outlook

Excel

Data entry

Education

High School Diploma

Tools

Microsoft Office

Outlook

Excel

Microsoft Dynamics 365 Business Central

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

General Support Office Administrator

Regular Part-Time Administrative Middleton, WI, US

3 days ago Requisition ID: 1710

Salary Range: $18.00 To $21.00 Hourly

The Bruce Company is proud to be a local, family-run landscaping company that’s been in business for 70 years. We are passionate about achieving incredible results for our customers and offer an exciting and collaborative company culture where our employees grow along with our company.

Why Choose The Bruce Company?

• Work/Life Balance: Enjoy a structured work schedule with weekly pay.
• Team-Oriented Environment: Thrive in a collaborative workplace designed to help you succeed in your career.
• Career Growth: Establish and develop your career with Southern Wisconsin's leader in landscaping and Garden Centers.

Position Summary

The General Support Administrator is responsible for receptionist duties and data entry and performing other various office duties. This position will also assist with other various office duties.

Essential Duties and Responsibilities

• Customer Service: Provides excellent customer service by answering phone calls, greeting walk-in clients, and working with internal staff.
• Phone Duties: Answers and transfers calls as necessary.
• Credit Card Payments: Processes customer credit card payments.
• Office Supplies: Orders and organizes office supplies, tracking purchasing discounts and prices.
• Filing: Performs general filing duties to maintain organized records.
• Uniform Management: Manages the employee uniform garment program.
• Appointment Setup: Assists with setting up appointments through Diggers Hotline.
• Data Entry: Completes assigned data entry projects efficiently and accurately.
• Mail Handling: Distributes and processes mail, ensuring timely delivery.
• Gift Cards: Creates gift cards for the retail Garden Center.
• Timecard Reconciliation: Assists with reconciling and correcting staff timecards.
• Communication: Effectively communicates with customers and staff to ensure efficient office operations.
• Problem Solving: Communicates any issues or concerns to the appropriate staff.
• Other Duties: Performs other tasks as assigned by supervisor/manager.
• Safety Compliance: Follows company safety policies and procedures at all times.

Supervisory Responsibilities

• None: This position has no supervisory responsibilities.

Education, Certification, and License

• High School Diploma: A high school diploma or equivalent is required.

Experience

• Office Experience: A minimum of 2-3 years of administrative support/office experience is required.

Specific Requirements

• Customer Service: Demonstrated experience in delivering exceptional customer service.
• Math Skills: Proficient math skills, including cash handling and reconciliation.
• Communication: Must be able to communicate effectively in English, with strong interpersonal and written/verbal communication skills.
• Organizational Skills: Highly organized with the ability to prioritize workload effectively.
• Microsoft Office: Must have experience with Microsoft Office, including Outlook and Excel.
• Microsoft Dynamics: Experience with and proficiency in Microsoft Dynamics 365 Business Central is helpful but not required.

Physical Requirements

• Mobility: Regularly walks, sits, talks, and listens for long periods throughout the day.
• Lifting: Occasionally lifts objects weighing up to 25 pounds.
• Reaching: Occasionally required to reach above shoulders.
• Motor Skills: Vision and fine motor skills are required for computer use and creating communication.

Job Specifications

• Position Type: This position is a Part-Time Year-Round role.
• Work Hours: Typical work hours are Monday through Friday, (25-30) per week).
• Overtime: Overtime may be required based on workload demands.

Benefits

The Bruce Company offers a competitive hourly wage,including medical, dental, vision, life, disability, and retirement benefits, paid vacation, holidays, andmorecoupled with a challenging and team-oriented work environment to help you succeed in your career.

Join our team of outdoor living experts and experience for yourself why many of our employees have chosen to make their life-long careers at The Bruce Company. Visit us at www.brucecompany.com to learn more.

The Bruce Company is proud to be an Affir