General Service Manager

Combined Computer Resources, Inc.; Coppell (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Combined Computer Resources, Inc. seeks an experienced facilities coordinator to manage the district’s facility rentals program, oversee scheduling and related logistics, and coordinate with campus staff and external groups. This role requires strong MS Office skills, scheduling software proficiency, and the ability to supervise part-time staff.

Responsibilities include P&L oversight, monthly reporting to the CFO/COO, and ensuring policy compliance for facility use and access control systems.

Qualifications

• Proficiency in MS Office products.
• Good supervisory skills of part time employees.
• Good telephone and public relations skills.
• Knowledge of basic bookkeeping principles.
• Proficiency in Facilitron Software Packages (or similar scheduling programs).
• Ability to multi-task on numerous complex administrative activities.

Responsibilities

• Manage the Facility Rentals Program P&L.
• Provide monthly Facilitron reports to CFO/COO and reconcile to GL.
• Suggest program improvements (fees, marketing, scheduling).
• Collaborate with principals and staff to create marketable rental spaces.
• Handle inquiries for scheduling, transportation, access controls, and district needs.
• Coordinate facility use for district and non-district groups, events, and rentals.
• Serve as point of contact after hours and during holidays for facility issues.
• Maintain revenue/expenditure procedures for scheduling and payroll.
• Resolve conflicts between outside users and campus/district staff.
• Ensure compliance with district facility policies.
• Coordinate room setup and equipment with campus staff.
• Assist in developing guidelines for facility use.

Skills

MS Office proficiency

Supervisory skills

Public relations

Bookkeeping basics

Scheduling software (Facilitron)

Multi-tasking

Tools

Facilitron Software

Job description

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Under minimal supervision, efficiently coordinate and manage the use of district facilities by outside and internal groups. Assist with operation of Technology Department office and support the Director of Technology as requested. Coordinate and manage district vehicles, and create and distribute employee district ID badges, student transportation, and pay-to-ride bus passes.

QUALIFICATIONS:

Education/Certification:

Special Knowledge/Skills:

• Proficiency in MS Office Products
• Good supervisory skills of part time employees
• Good telephone and public relations skills
• Knowledge of basic bookkeeping principles
• Proficiency in Facilitron Software Packages (or similar scheduling programs)
• Ability to multi-task on numerous complex administrative activities

EXPERIENCE:

Three years + office experience, preferably school-related

MAJOR DUTIES AND RESPONSIBILITIES:

Major Responsibilities and Duties:

• Manage the profit and loss of the Facility Rentals Program.
• Provide the CFO and COO monthly Facilitron reports of Facility Rental Revenue and Facility Rental Expenditures and assist reconciling to the General Ledger.
• Make recommendations of program improvements such as fee schedules, marketing, scheduling, etc.
• Work with campus principals and staff on creating marketable rental spaces and resolving rental issues and concerns.
• Handles incoming telephone calls and collects information for problem solving related to facilities scheduling, room temperature adjustments, use of district vehicles, employee, substitute teacher, student transportation, and pay-to-ride badges, building access controls, and general departmental needs.
• Coordinates all facility use for non-district groups, coordinate use of elementary/middle school athletic fields, district meetings, trainings, banquets and events.
• Point of contact during and after hours, including holidays, to resolve facility access, equipment, and HVAC problems related to leased/rented facilities.
• Makes changes and revisions to scheduled activities.
• Maintains accounting procedures for all revenue and expenditures involving scheduling, collection, and supervisor payroll relating to facility rental.
• Maintains communication with and resolves conflicts between outside users and campus/district personnel involved in facilities scheduling and usage.
• Reviews and ensures compliance of district policies and requirements for facility use.
• Coordinate room set-up and equipment with campus personnel and custodial services.
• Assist in the development and revision of guidelines/regulations for facility use.
• Maintains pay-to-ride and student transportation address data for end user reference.
• Operates computer-based programs, specifically ESchool Plus, Facilitron, MS Office products, and others as needed.
• Trains and manages part-time supervisors to assist with facility events.
• Trains and supports campus schedulers.
• Verifies liability insurance requirements have been met by outside parties for facility rentals.
• Coordinate, manage, and schedule the use of district vehicles.
• Compile, maintain, and file all reports, records and other documents as required for district vehicles, including preventive maintenance, fuel logs, repairs, and inspections.
• Coordinate and reserve charter buses and vehicle rentals for district travel.
• Assist with purchase orders as needed.
• Makes adjustments to room temperatures as hot and cold calls are received as they relate to facility rentals.
• Report HVAC equipment problems to the maintenance department.
• Maintains and optimizes building automation schedules through energy management systems as required by individual school activities and seasonal changes as they related to after hours and weekend facility reservations and rentals.
• Creates and distributes district ID badges.
• Maintains equipment and supplies for district ID badges.
• Assist with management of building access control systems as it relates.
• Performs other duties as assigned.

Supervisory Responsibilities

Part time workers during the times the facilities are used by outside entities.

Equipment Used

Uses computer, printer, copier, and calculator.

WORKING_CONDITIONS:

Mental Demands/ Physical Demands:

• Ability to maintain emotional control under stress.
• Ability to handle multiple tasks effectively and efficiently.
• Ability to remain neutral when mediating problems or concerns between schools and community groups.
• Ability to communicate effectively (verbal and written).
• Repetitive hand motions; prolonged use of computer