General Secretariat Associate – Remote-First

European Payments Initiative; Union, Northern (NJ, KY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Remote-first culture

EU travel flexibility

Competitive compensation + bonus

Pan-European company

€5,000 training budget

Job summary

European Payments Initiative (EPI) is seeking a governance professional to support Board, Committee and shareholder activities. You will coordinate processes, prepare materials, and help ensure confidentiality and efficiency across the governance function.

Join a remote-first, multinational team building a pan-European payment system. You will manage records, AGM/EGM logistics, and contribute to capital and governance projects while coordinating with senior leaders across Europe.

Qualifications

• 3–5 years in governance, secretariat, PMO or legal operations.
• Bachelor's or Master's degree in a related field.
• Fluent in English; other European languages a plus.

Responsibilities

• Act as a key coordinator for Board, Committees and shareholders.
• Lead preparation and management of board packs, reports and follow-ups.
• Organize Board, Committee, AGM/EGM meetings and related logistics.
• Maintain governance records, action logs and calendars.
• Support shareholder relations and director onboarding.
• Contribute to governance projects including capital increases.

Skills

Governance coordination

Stakeholder management

Project management

Attention to detail

Discretion & confidentiality

Remote collaboration

Education

Bachelor's or Master's degree

Law/Business/Politics related

Tools

Microsoft 365

SharePoint

DiliTrust

Diligent

Job description

Be part of a movement to change the way Europe pays

In today’s digital world, payments often still feel outdated: random delays and confusing rules make it harder than it should be to pay and get paid. The European Payments Initiative (EPI) is here to change all that, forever.

With Wero, our digital wallet, we make sending and receiving money simple, seamless and secure across France, Belgium and Germany, with more countries and omnichannel solutions coming soon. Supported by 14 major banks and the two largest European acquirers, EPI is building a new, proudly European payment system: easy, instant and transparent, all for the greater good.

What's in it for you

Ready to turn governance coordination into real-world impact? As part of EPI’s General Secretariat, you will support the smooth running of Board, Committee and shareholder activities. You will coordinate governance processes, prepare high-quality materials and documentation, and help ensure EPI’s governance framework operates efficiently, consistently and with the highest standards of confidentiality.

About the team

You will join the General Secretariat and report to the General Secretary. The team works at the heart of EPI’s governance agenda, partnering closely with the Board of Directors, Board Committees, shareholders, the Management Team and cross-functional leaders across Europe to ensure governance activities are well prepared, documented and followed through.

Your impact

• Act as a key coordinator for Board of Directors, Board Committees, and shareholders, ensuring efficient governance and high-quality decision‑making

• Lead the preparation and management of Board packs, governance documentation, reports, and meeting follow‑ups

• Organize and support Board, Committee, AGM, EGM, and shareholder meetings from planning through execution

• Maintain accurate governance records, corporate documentation, action logs, and governance calendars

• Support shareholder relations, director onboarding, Fit & Proper processes, and corporate governance initiatives

• Contribute to strategic governance projects, including capital increases and the ongoing enhancement of EPI's governance framework and processes

Technology stack

• Primary: Microsoft 365 Suite, Document management systems (e.g. SharePoint)

• Secondary: Governance management platforms (e.g. DiliTrust, Diligent)

To succeed, you should meet at least 70% of these requirements

• 3-5 years of professional experience in corporate governance, company secretariat, PMO, legal operations, or a similar corporate function

• Bachelor's or Master's degree in Law, Business Administration, Political Science, or a related field

• Fluent in English (CEFR C1 or C2); French, German, Dutch, or other European languages are a plus

• Thrive in a remote‑first, multicultural environment

• Strong organizational and project management capabilities, with the ability to coordinate multiple governance activities and stakeholders simultaneously.

• Excellent attention to detail, combined with a structured and process‑oriented mindset.

• Proven ability to manage sensitive and confidential information with discretion and professionalism.

• Strong stakeholder management skills and experience coordinating across multiple functions and seniority levels.

• Self‑driven, reliable, and comfortable operating autonomously in a fast‑paced and evolving environment.

Nice to Have

• Experience supporting Boards of Directors, Executive Committees, or shareholder governance activities.

• Company secretariat experience within a corporate environment.

• Experience working in financial services, payments, fintech, or other regulated industries.

If this looks like you, the recruitment steps are:

1. A first call with one of our recruiters

2. Take‑home case study followed by a manager interview assessing role‑specific expertise

3. A final interview with our CEO

4. Hopefully, an offer you can’t refuse

Turn back if …

• You are not comfortable handling sensitive governance information with discretion and rigour

What we can offer

• Remote‑first culture with quarterly and annual all‑staff in‑person meetups to keep teams connected and collaborative

• Possibility to work from another EU country for up to 3 months per year

• Competitive compensation package, featuring salary, performance‑based bonus and a thoughtfully designed, high‑quality benefits programme

• The opportunity to be part of a true pan‑European company

• Learning & development budget: €5,000 training budget per year

Our commitment to equal employment opportunities

EPI offers the same job opportunities to all, without distinction of gender, ethnicity, religion, sexual orientation, social status, disability or age. EPI promotes the development of an inclusive work environment that mirrors the diversity of the clients our product is serving.