Regional HR Specialist

Reliance, Inc.

Schaumburg (IL)

On-site

USD 2,700 - 3,100

Full time

14 days+

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Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) with company match

Life and AD&D insurance

Disability insurance

EAP

PTO and holidays

Flexible Spending Accounts

Wellness incentives

Employee discounts

Community involvement

Job summary

Reliance, Inc. is seeking a Regional HR Specialist in Schaumburg, IL to support HR functions across a defined region. You will manage onboarding, HRIS data entry, and employee records while partnering with the Recruitment Specialist to align hiring plans and onsite interviews.

You will assist with benefits, open enrollment, compliance, and employee relations, ensuring timely documentation and adherence to policies. Strong communication and confidentiality are essential.

Qualifications

High School diploma or GED required.
Bachelor degree preferred.
Bilingual English/Spanish preferred.

Responsibilities

Partner with Recruitment Specialist to execute the recruitment process and onsite interviews.
Prepare and coordinate pre-employment documentation, drug testing, and background checks.
Enter, update, and maintain employee data in HRIS (Dayforce) and ensure accuracy of records.
Support payroll processes, garnishments, deductions, and wage changes.
Coordinate with payroll on open enrollment, benefits, and compliance documentation.
Coordinate offboarding activities and ensure completion of exit documentation.

Skills

Bilingual English/Spanish

HRIS data entry

Payroll coordination

Analytical skills

Communication skills

Discretion with confidential info

Education

High School diploma/GED

Bachelor degree preferred

Tools

Microsoft Excel

Microsoft Word

PowerPoint

HRIS

Job description

Job Summary

Regional HR Specialist
Department: Human Resources
Reports To: Human Resources Manager

FLSA Status: Non-Exempt

Company Summary

EMJ is a leading supplier of Steel and Aluminum Bar, Tubing, and Plate to manufacturingcompanies in North America and around the world. Our broad network of facilities,superior inventories, extensive value-added processing capabilities, and world-classtechnology enables EMJ to provide unsurpassed service to our customers.

The Regional Human Resources Specialist provides direct administrative and operational support to the HR function and site leadership within a specific region. This role involves assisting with daily HR activities, including supporting the hiring process, managing onboarding, maintaining HRIS, generating reports, and providing employee support. Under the guidance of the HR Manager, the HR Specialist ensures that HR processes are executed accurately, confidentially, and in compliance with company policies and applicable laws.

What We Offer

Medical, dental, and vision coverage with affordable employee contribution rates.
401(k) plan with company match up to 4%.
Life and AD&D insurance, short- and long-term disability coverage.
Employee Assistance Program (EAP), including counseling, legal, and financial support.
Paid Time Off (PTO) and 9 paid holidays.
Flexible Spending Accounts for healthcare and dependent care.
Wellness incentives and access to LiveHealth Online.
Employee discount program with over 30,000 deals.
Community engagement and volunteer opportunities.

Physical Requirements

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Stoop, kneel, crouch, or Crawl(Position self(to), Move), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Reaching, Repetitive Motion

Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Function

Partner with the Recruitment Specialist to execute the recruitment process, while maintaining clear role delineation, with the Recruiting Specialist owning job postings, sourcing, pipeline, candidate prescreening and communication, while the Regional HR Specialist owns onsite interviews, hiring manager alignment, hiring decision and post-offer onboarding activities.
Prepare and coordinate pre-employment documentation, drug testing, and background checks.
Ensure Day 1 readiness, including onboarding logistics and timely completion of employment and compliance documentation.
Conduct new hire orientation and ensure all onboarding documentation is complete and accurate.
Enter, update, and maintain employee data in HR systems (Dayforce) and ensure accuracy of employee records.
Maintain employment documentation, including compliance records (e.g., MVR recertification), ensuring completeness and audit readiness.
Review timesheets, payroll registers, and employee record changes for accuracy, compliance, and reasonableness.
Support PTO tracking, job code accuracy, wage changes, and payroll adjustments.
Coordinate with payroll on garnishments, deductions, bonuses/incentives, and corrections to ensure accurate processing.
Ensure compensation changes and wage increases are properly documented, approved, and processed.
Support execution of performance management processes, including tracking, documentation, and coordination of administrative requirements.
Assist managers with disciplinary documentation under HR Manager guidance.
Respond to routine employee questions and concerns, escalating complex or sensitive matters as appropriate.
Support resolution of employee relations issues in partnership with HR Manager.
Communicate and reinforce HR policies and procedures, escalating interpretation or complex inquiries as needed. Support compliance with labor laws, collective bargaining agreements, DOT requirements, and internal audits through accurate recordkeeping and process adherence.
Assist with benefits administration, including employee inquiries and enrollment support.
Support annual open enrollment and wellness initiatives by communicating key information and providing materials.
Identify and elevate development gaps, performance concerns, or succession risks to HR Manager for follow-up and action planning.
Coordinate offboarding activities and ensure completion of exit documentation.
Provide cross-coverage and support to other Regional HR Specialists as needed to ensure continuity of HR operations.

Supplemental Duties and Responsibilities

All other duties and responsibilities assigned by management.

Required Skills

High School diploma/GED required, Bachelor degree preferred.
0-5 years of relevant experience or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities required; Prior Human Resources experience preferred
Bilingual English/Spanish preferred
Excellent customer service/human relations skills
Prior HRIS data entry and reporting experience preferred
Ability to multi-task, prioritize, and manage time effectively required.
Ability to exercise discretion when handling sensitive/confidential employment information required.
Understanding of basic concepts and principles pertinent to Human Resources management operations required.
Excellent oral and written communication skills required.
Strong analytical and problem-solving skills required.
Ability to make sound decisions based on a combination of factors including analysis, knowledge and experience, and judgment required.
Ability to initiate and maintain cooperative relationships with co-workers as well as internal/external customers required.
Strong computer proficiency and working knowledge of Microsoft applications (Excel, Word, PowerPoint), as well as general HR software platforms and internet-based search engines required.