General Clerk III

Afognak Native Corporation; Camp Springs (MD); On-site; USD 39,000 - 48,000; Full time

Job summary

Alutiiq Career Ventures, LLC in the Camp Springs, MD area is seeking a General Clerk III to support DHS USCIS HCT initiatives. The GC III will assist program managers with training coordination, records, and business functions across HCT divisions.

The role includes admin, facilities management, conference facilitation, and LMS-related tasks to ensure effective training operations. The position requires US citizenship, the ability to obtain EOD, and a high school diploma.

Qualifications

• US Citizenship is required for federal contract
• Ability to obtain/maintain USCIS EOD and suitability determinations
• Drug screening and pre-employment background investigations
• High School Diploma
• Valid Driver's License to operate non-commercial GOV vehicles
• Ability to lift or move up to 50lbs
• Proficient with Microsoft Word, Excel, PowerPoint, and Access
• Clear written and verbal communication
• Courteous, professional customer service and interpersonal skill
• Strong attention to grammar, punctuation, and spelling
• Strong planning, prioritization, and organizational skills
• Operate common office equipment and provide operational support
• Ability to work in a fast-paced environment and multi-task
• Follow guidance and SOPs with minimal supervision

Responsibilities

• Monitor a variety of e-mail boxes and prepare responses as appropriate.
• Coordinate meetings, maintain agendas, and record minutes.
• Manage and analyze records for the Learning Management System.
• Facilitate issuance of PIV cards and visitor access to USCIS spaces.
• Conduct program research, collect data, provide data analysis, and create reports.
• Generate, monitor, and track IT requests for service and system access.
• Maintain electronic filing systems following policies and regulations.
• Develop, review, and assess program management plans and SOPs.
• Maintain databases supporting program management and LMS.
• Support printing of training materials and assist with trainings.

Skills

Communication skills

Attention to detail

Multi-tasking

Team collaboration

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Access

Education

High School Diploma

Tools

MS Word

MS Excel

PowerPoint

Access

Job description

Description

Alutiiq Career Ventures, LLC a subsidiary of Alutiiq, LLC has an opening for a General Clerk III (GC III) in the Camp Springs, MD area. The GC III will support our contract with the Department of Homeland Security (DHS), U.S. Citizenship and Immigration Service (USCIS), Office of Human Capital and Training (HCT). The General Clerk III reports to the Alutiiq General Clerk III - Lead and Assistant Lead, and provides a variety of on-site administrative, facilities management, conference facilitation, and training support services for HCT initiatives. In coordination with Government oversite, the General Clerk III shall assist program managers and other Federal staff in efficiently managing and coordinating training programs, as well as performing the business functions required in support of all HCT divisions. HCT manages several divisions that include the Human Capital and Training Business Center (HCTB); Training & Career Development Division (TCDD), which includes both the Academy Training Center (ATC) and the Training Technology Branch (TTB); Human Resource Division (HRD); Human Resource Operations Center (HROC); and Labor and Employee Relation (LER). These divisions encompass a full range of programs that include training and educational opportunities for employees, personnel management, performance management, strategy and policy, workers compensation, and employee resources.

• Monitor a variety of e-mail boxes, forward messages to the appropriate Federal staff, and prepare responses to inquiries as appropriate.
• Coordinate and schedule meetings and conference calls, maintain meeting agendas, and record meeting minutes.
• Use various systems to manage and analyze records for the Learning Management System.
• Facilitate the issuance of Personal Identification Verification (PIV) cards and visitor access to USCIS office spaces, conference and training rooms, and other facilities as approved by the appropriate Federal point of contact.
• Conduct program research, collect data, provide data analysis, and create reports.
• Generate, monitor, and track IT requests for service and system access.
• Maintain electronic filing systems following Department, Agency, and Office level guidance, policies, and regulations.
• Develop, review, and assess program management plans and Standard Operating Procedures.
• Reconcile and review documents for spelling, grammar, format, accuracy, and other elements consistent with standards for professional business writing.
• Maintain databases and documents supporting program management and Learning Management System.
• Facilitate and support printing initiatives for development and delivery of training materials.
• Support the administration of briefings, conferences, training activities, and online and computerized training systems.
• Assist in the preparation of tuition payments and employee reimbursements.
• Maintain schedules for use of conference rooms and shared meeting spaces in electronic systems or manually.
• Assist in training room setup including the movement of tables and chairs, opening and closing walls, testing equipment, etc.
• Move equipment/supplies weighing up to 50lbs from office to storage and training areas/classrooms.
• Provide administrative support for Facilities and space management initiatives.
• Receive and distribute mail and prepare outgoing mail or shipments.
• Provide inventory and management support for Government equipment, property, and office supplies; prepare and submit supply orders; and support other procurement and distribution efforts regarding office equipment and supplies.
• Operate Government Owned Vehicles for transporting equipment and supplies.
• Monitor and track time and attendance of HCT staff.
• Review and prepare travel documentation based on the Federal Travel Regulation.
• Assist with the administrative tasks associated with Surge Capacity Force, Continuity of Operations (COOP), and Occupant Emergency Plans; provide general administrative support for the Surge Capacity Force Program Office and the HCT COOP Program.

Payrate: $24.65 hourly

Requirements

• US Citizenship is required in accordance with the requirements of the above referenced federal government contract
• Ability to obtain/maintain eligibility and favorable pre-employment USCIS Entry on Duty (EOD) and Suitability Determinations
• Successful completion of drug screening and pre-employment background investigations with results allowing for continued consideration for employment
• High School Diploma
• Valid Driver's License with the ability to operate non-commercial Government Owned Vehicles
• Ability to lift or move up to 50lbs
• Proficient with Microsoft Word, Excel, PowerPoint, and Access
• Ability to communicate orally and in writing in a clear, concise, and effective manner
• Courteous, professional customer service and interpersonal skill and proper business etiquette in-person, verbally via phone, or through e-mail communications
• Strong attention to detail regarding grammar, punctuation, and spelling
• Strong strategic planning, prioritization, organizational skills, and attention to detail/quality
• Highly proficient operating common types of office equipment and providing operational support as needed
• Ability to think logically, multi-task, and work effectively within groups or independently within a dynamic and fast-paced office environment
• Ability to receive general guidance and instructions verbally or via established standard operating procedures or other written guidance, and act upon them with minimal supervision