General Clerk

Canon USA & Affiliates; Landover (MD); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Competitive pay & benefits

Comprehensive training programs

Employee discounts on entertainment, 1

Job summary

Canon USA & Affiliates in the United States (Maryland - Landover) is seeking an entry-level mailroom/administrative assistant to support document handling, copying, scanning, and shipping tasks. You will manage supplies, logs, and distributions across client teams, ensuring accuracy and timely delivery.

The role emphasizes operating copiers, fax and scanning equipment, and providing friendly customer service. Training and a stable, benefits-ready work environment are offered.

Qualifications

• High school diploma or equivalent.
• 1 year experience in a mailroom or professional office environment.
• Knowledge of metering, weighting, logging and other shipping procedures.
• Some computer skills preferred.
• Ability to operate routine office equipment and systems (fax, scanner, metering, stamping, tracking, photocopying).
• Excellent customer service and professional appearance.
• Ability to work overtime and meet deadlines.

Responsibilities

• Organize and distribute supplies to client employees; verify and log orders; monitor inventory of copy supplies.
• Handle distributions to client employees and obtain signatures for accountability.
• Estimate runtimes on small to medium photocopy jobs; check copy quality; produce bound copies; deliver and pick up jobs.
• Provide minor maintenance on photocopy machines, e.g., jams, service calls, cleaning.
• Operate fax machines; send/receive faxes; log facsimiles; input data for charges; generate reports.
• Prepare monthly production and volume reports for productivity and billing.
• Perform other administrative duties as needed.

Skills

Mailroom operations

Office equipment handling

Customer service

Clerical tasks

Education

High school diploma or equivalent

Tools

Fax machine

Photocopier

Scanner

Metering/logging systems

Job description

Overview

Under general supervision, follows clearly detailed procedures in performing simple repetitive tasks in the same sequence, such as filing pre-coded documents in a chronological file or operating office equipment, e.g., mimeograph, photocopy, addressograph or mailing machine.

Responsibilities

• Organize and distribute supplies to client employees as detailed in job requests; Verify and log orders upon delivery; Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc. Obtain legible signatures for accountable distributions
• Estimate runtime on the small to medium photocopy jobs; Check all copies produced for quality and accuracy; Produce bound copies of work when requested; Deliver and pick up copy jobs
• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
• Operate facsimile machines; send and receive facsimiles; Keep complete and accurate logs of incoming and outgoing facsimiles; Where appropriate, input facsimile data into computer for client charge back; Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
• Performs other administrative duties from inserting, copying and photocopying to faxing as needed

May possibly perform any of the following functions at the direction of the Site Manager:

• Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee
• Provide reception work such as answering telephones, taking messages and greeting visitors
• Move boxes, supplies or furniture; replace light bulbs
• May be requested to perform document scanning
• Prepare outgoing items for shipping
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
• Additional responsibilities that other employees at that site do not perform

Qualifications

• High school Diploma or equivalent
• 1 year experience working in a mailroom or professional office environment
• Knowledge of metering, weighting, logging and other shipping procedures
• Some computer skills preferred
• Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.

May lift and/or move up to 50lbs.

What We Offer:

Competitive pay & benefits!

Comprehensive training and development programs that prepare employees to advance from within.

A company focused on creating a positive work and client environment.

Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Job Locations

US-MD-LANDOVER

Canon is proud to be an equal opportunity/affirmative action employer. Minority/Female/Individuals with Disabilities/Veteran. We value the diversity of our workforce and knowledge of our people. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identification, national origin, disability, genetic information or protected veteran status, or any other characteristic protected by law.

Canon is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require a reasonable accommodation in order to complete an employment application, or during the application process, please e-mail us at [e-mail].