General Clerk

Canon Business Process Services, Inc.; Landover (MD); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Competitive pay & benefits

Comprehensive training and development

Job summary

Canon Business Process Services, Inc. in Maryland seeks a detail-oriented team member to handle mailroom and general office tasks under supervision. You will perform simple, repetitive duties such as filing pre-coded documents, operating copy and fax equipment, and supporting client staff.

The role involves distributing supplies, logging orders, maintaining inventory, and producing monthly reports. You may also scan documents, prepare shipments, and learn new office technologies as the site

Qualifications

• High school Diploma or equivalent.
• 1 year experience working in a mailroom or professional office environment.
• Knowledge of metering, weighting, logging and other shipping procedures.
• Some computer skills preferred.
• Ability to perform routine functions of most office equipment (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.).
• Excellent customer service, professional attitude and appearance.

Responsibilities

• Organize and distribute supplies to client employees as detailed in job requests; Verify and log orders upon delivery; Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc. Obtain legible signatures for accountable distributions
• Estimate runtime on the small to medium photocopy jobs; Check all copies produced for quality and accuracy; Produce bound copies of work when requested; Deliver and pick up copy jobs
• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
• Operate facsimile machines; send and receive facsimiles; Keep complete and accurate logs of incoming and outgoing facsimiles; input facsimile data into computer for client charge back; Generate activity reports
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
• Performs other administrative duties from inserting, copying and photocopying to faxing as needed
• PHYSICAL DEMANDS: Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.
• May lift and/or move up to 50lbs.

Skills

Customer service

Attention to detail

Office equipment operation

Time management

Education

High school Diploma

Tools

Photocopy machine

Fax machine

Scanning equipment

Job description

Overview

Under general supervision, follows clearly detailed procedures in performing simple repetitive tasks in the same sequence, such as filing pre-coded documents in a chronological file or operating office equipment, e.g., mimeograph, photocopy, addressograph or mailing machine.

Responsibilities

• Organize and distribute supplies to client employees as detailed in job requests; Verify and log orders upon delivery; Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc. Obtain legible signatures for accountable distributions
• Estimate runtime on the small to medium photocopy jobs; Check all copies produced for quality and accuracy; Produce bound copies of work when requested; Deliver and pick up copy jobs
• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
• Operate facsimile machines; send and receive facsimiles; Keep complete and accurate logs of incoming and outgoing facsimiles; Where appropriate, input facsimile data into computer for client charge back; Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
• Performs other administrative duties from inserting, copying and photocopying to faxing as needed

May possibly perform any of the following functions at the direction of the Site Manager:

• Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee
• Provide reception work such as answering telephones, taking messages and greeting visitors
• Move boxes, supplies or furniture; replace light bulbs
• May be requested to perform document scanning
• Prepare outgoing items for shipping
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
• Additional responsibilities that other employees at that site do not perform

Qualifications

• High school Diploma or equivalent
• 1 year experience working in a mailroom or professional office environment
• Knowledge of metering, weighting, logging and other shipping procedures
• Some computer skills preferred
• Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.

May lift and/or move up to 50lbs.

What We Offer:

Competitive pay & benefits!

Comprehensive training and development programs that prepare employees to advance from within.

A company focused on creating a positive work and client environment.

Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!