General Affairs Specialist II

Qcells; Dalton (GA); On-site; USD 65,000 - 85,000; Full time

Job summary

Hanwha Q CELLS is seeking a General Affairs Specialist II to support the manufacturing facility and coordinate a broad range of administrative and operational tasks across departments. This role emphasizes service orientation, attention to detail, and the ability to lead assigned projects while ensuring compliance with company policies.

You will manage vendor relationships, office and fleet services, travel coordination, events, budgets, and internal process improvements, contributing to a

Qualifications

• Bachelor’s degree in business administration or related field (equivalent experience).
• 3 to 5 years of administrative or project management experience.
• Strong knowledge of corporate operations and contract negotiation.
• Advanced MS Office skills: Excel, PowerPoint, Word.
• Excellent written and verbal communication in English (Korean preferred).

Responsibilities

• Oversee day-to-day facility management and office cleanliness.
• Coordinate repairs, renovations, and layouts with external vendors.
• Provide administrative support to multiple departments as needed.
• Manage vendor relations and negotiate service contracts (janitorial, etc.).
• Track expenses, budgets, and develop cost-saving measures.
• Support employee welfare and address inquiries related to facilities.
• Maintain fleet records, vehicle leases, and maintenance schedules.

Skills

Teamwork

Service mindset

Flexibility

Problem-solving

Attention to detail

Project leadership

Education

Bachelor's degree in Business Administration

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Description

SUMMARY

The General Affairs Specialist II will play a crucial role in supporting the smooth operation of our manufacturing facility. Responsible for a wide range of administrative and operational tasks, ensuring the efficient function of various departments within the company. This position is also responsible for vendor management and managing, overseeing, and administering business environment improvement projects.

Job Role Preferred Attributes:

• Team-oriented with a service mindset
• Flexible and adaptable to changing priorities
• Problem-solving skills with a hands-on approach
• Strong attention to detail and organizational skills
• Ability to lead assigned projects or tasks

Job-Specific Function

• Facility Management
• Oversee the day-to-day maintenance and cleanliness of our office & facility
• Managing office supplies and inventory, ensuring timely replenishment
• Coordinate repairs, renovations, and layout change activities with external vendors
• Administrative Support
• Assist in organizing and coordinating company events, meetings, and conferences
• Handle and manage travel agencies
• Identify and remediate areas of improvement in administrative support for employees
• Provide general administrative support to various departments as needed
• Corporate Vehicle Fleet Service
• Oversee corporate vehicle selection, acquisition, and leasing based on business needs and budget considerations.
• Work with leasing vendors to negotiate terms, ensure cost-effective agreements, and maintain relationships with vehicle suppliers.
• Track and manage all vehicle leases, ensuring renewals and compliance with contractual obligations
• Establish and maintain a regular maintenance schedule, tracking mileage and service history
• Monitor and report on fleet expenses, identifying areas for cost saving and efficiency improvements.
• Maintain accurate records of fleet data, including vehicle registration, insurance policies, and accident reports.
• Vendor & Supplier Relations
• Assist and coordinate with office equipment and service provider relationships
• Negotiate contracts and agreements to secure favorable terms for the company (Janitorial, Landscaping, Vending Services, Document Shred service)
• Expenses & Budget Process
• Assist in the preparation and management of the general affairs budget
• Monitor expenses and recommend cost-saving measures
• Monitor and keep in the database each expense and develop yearly expense trend data
• Process invoices and expense reports promptly
• Employee Welfare Support
• Address employee inquiries and concerns related to office and manufacturing facilities and general affairs matters
• Supporting Expats and solving issues, if needed
• Evaluate and revise internal processes to reduce costs and increase efficiency.
• Ability to perform other assigned tasks by management
• Ensure compliance with applicable government regulations.
• Adhere to the policies and procedures of Hanwha Q CELLS.
• Perform other duties and special projects as assigned by management.

REQUIRED QUALIFICATIONS

• Bachelor’s degree required in business administration or a related field (equivalent experience)
• 3 to 5 years of prior administrative or project management experience or relevant experience
• Strong knowledge of corporate operations and contract negotiation skills
• Strong Excel skills: Microsoft PowerPoint, Word, Excel
• Excellent logical and analytical abilities
• Strong organizational aptitude and attention to detail
• Problem-solving mindset and ability to work independently
• Demonstrated reliability with excellent time-management skills
• Works well under the pressure of deadlines
• Excellent written and verbal communication skills
• Speaking and writing both English and Korean (Preferred but not required)

Hanwha Q CELLS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.