General Affairs Clerk

Aisin World Corp.; Cibolo, Northern (TX, KY); Hybrid; USD 35,000 - 48,000; Full time

Job summary

AISIN Texas in Cibolo, TX is seeking a General Affairs Clerk to support daily administrative and plant operations. You will coordinate office services, mail distribution, vendor activities, and visitor support while ensuring records are accurate and processes run smoothly.

Reporting to the General Affairs Assistant Manager, you will process vendor invoices, record costs, and assist the Administration team. The ideal candidate has solid MS Word and Excel skills, strong communication, and a

Qualifications

• High School Diploma or GED required.
• Associate degree or higher preferred.
• Experience in administrative, clerical, office support, or manufacturing-environment is a plus.
• Ability to lift bags of mail, reams of copier paper, and other comparable items.

Responsibilities

• Prepare for and provide support to onsite visitors and VIP guests.
• Receive and distribute mail to each department in accordance with established mail delivery protocols.
• Monitor supplies for plant and office areas and team meeting rooms, and order supplies as needed.
• Maintain the team member cell phone list and distribute updated information to departments on a regular basis.
• Coordinate with uniform vendors to ensure correct quantities and sizes are ordered and team members receive uniforms in a timely manner.
• Process vendor payments according to established payment schedules.
• Record actual costs for applicable items based on vendor invoices.
• Provide clerical and administrative support to the General Affairs and Administration teams as needed.
• Perform other related duties as assigned.

Skills

MS Word

MS Excel

PowerPoint

Communication skills

Time management

Teamwork

Education

High School Diploma or GED

Associate degree or higher preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Description

Job Title: General Affairs Clerk

Company: AISIN Texas

Department: Administration

Location: Cibolo, TX

Position Summary

The General Affairs Clerk supports the day-to-day administrative and operational needs of the plant and office by coordinating general office services, supplies, mail distribution, vendor activities, and visitor support. Reporting to the General Affairs Assistant Manager, this position helps ensure plant and administrative areas are organized, properly supplied, and operating efficiently. The General Affairs Clerk also provides clerical and administrative support to the General Affairs and Administration teams, maintains accurate records, processes vendor invoices and payments, and assists with other activities that support a professional and efficient workplace.

Position Responsibilities

The incumbent is expected to perform the following functions that the company has determined are essential to this position:

• Prepare for and provide support to onsite visitors and VIP guests.
• Receive and distribute mail to each department in accordance with established mail delivery protocols.
• Monitor supplies for plant and office areas and team meeting rooms, and order supplies as needed.
• Maintain the team member cell phone list and distribute updated information to departments on a regular basis.
• Coordinate with uniform vendors to ensure correct quantities and sizes are ordered and team members receive uniforms in a timely manner.
• Process vendor payments according to established payment schedules.
• Record actual costs for applicable items based on vendor invoices.
• Provide clerical and administrative support to the General Affairs and Administration teams as needed.
• Perform other related duties as assigned.

Required Skills and Abilities

• Intermediate proficiency in Microsoft Word and Excel; PowerPoint skills are a plus.
• Ability to lift bags of mail, several reams of copier paper, and other comparable items.
• Excellent verbal and written communication skills.
• Self-starter with the initiative to identify opportunities and continuously improve processes.
• Excellent time-management skills with the ability to multitask, prioritize work, and respond to changing needs.
• Ability to understand project descriptions that include cost estimates and benchmarking information.

Beneficial Skills and Experience

• Associate degree or higher preferred.
• Previous administrative, clerical, office support, or manufacturing-environment experience is a plus.

Education/Training/Certifications

• High School Diploma or GED required.

Requirements

Travel Requirements

• Approximately 0%.
• Must be willing and available to travel to such locations and with such frequency as is necessary and desirable to meet business needs.

With reasonable accommodation:

• Must be able to operate a personal computer, telephone, and other office equipment.
• Must perform job duties onsite, when necessary, except those duties that are customarily or by their nature performed offsite (for example, offsite customer visits).
• Must be able to work effectively in a fast-paced environment.
• Must be able to work on multiple assignments at once and complete assignments within deadline and budget (if applicable) with satisfactory quality.
• Must be able to operate as an effective team member.
• Must be committed to a high standard of safety and be willing and able to comply with all safety laws and company safety policies.
• Must maintain an acceptable attendance record.
• Must be willing and available to work weekends and holidays as necessary and desirable to meet business needs.

About

Aisin offers a variety of health and wellbeing benefit programs. Benefit options include Medical, Dental, Vision, Health Savings Account, Flexible Spending Accounts, retirement savings plan, sickness and accident benefits, life insurance, paid vacation and holidays, tuition assistance programs, employee assistance program, vehicle discounts and more.

Equal Employment Opportunity Statement

The policy of Aisin is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, physical or mental disability, sexual orientation, gender identity/expression, veteran status or any other characteristic protected by federal law. Additionally, Aisin is committed to being an Equal Employment Opportunity (EEO) Employer and offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search, email us at [e-mail] or call us at (734)-453-5551. Please provide a description of the specific accommodation you are requesting as well as the job title of the position for which you are applying.

Diversity Statement

AISIN is committed to workforce diversity, creating equity and advancing a culture of inclusion in which every team member is treated fairly and with respect. Our inclusive work environment brings together a variety of backgrounds, skills, education and perspectives. Attracting and retaining a diverse and inclusive workforce requires that everyone have an equal opportunity to participate, contribute, and advance.

Position Type

Full-time

Equal Employment Opportunity Statement

The policy of AISIN is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, physical or mental disability, sexual orientation, gender identity/expression, veteran status or any other characteristic protected by federal law. Additionally, AISIN is committed to being an Equal Employment Opportunity (EEO) Employer and offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search, email us at [e-mail] or call us at (734)-453-5551. Please provide a description of the specific accommodation you are requesting as well as the job title of the position for which you are applying.