GEAR UP Office Technician

Elma-School-District; Elma (WA); On-site; USD 36,000 - 41,000; Part time

Benefits offered by this job

Twelve (12) Sick Leave per school year

Two (2) Personal Leave Days with pay

Washington DRS retirement system

Deferred Compensation Program

Paid Family Medical Leave

Medical; Dental; Vision; Basic Life;AD

AD&D; LTD Insurance; FSA and DCAP

Job summary

The Elma School District is seeking a GEAR UP Office Technician at Elma High School. This role provides administrative support for GEAR UP documentation, data entry, and match collection, and assists with career and college readiness events, travel planning, chaperoning, and student transportation. Funding is contingent on grant availability.

Requires a high school diploma or GED, bilingual English/Spanish, and background clearance. Hours: 6 per day, 180 days per year.

Qualifications

• High school diploma or GED is required.
• WSP/FBI fingerprint background clearance (employee-paid).
• Meets NCLB highly qualified requirements via an associate degree, credits, or Para Pro score.
• Bilingual English/Spanish with strong writing and speaking skills.
• Ability to communicate clearly and work with students, staff, and families.
• Maintains confidentiality and demonstrates core competencies.

Responsibilities

• General documentation and data entry support.
• Word processing, spreadsheets, and database tasks in Word/Google.
• Prepare information for staff, public, and districts professionally.
• Collect and maintain student, family, and staff records and enter data in the GEAR UP Portal.
• Analyze data to support GEAR UP benchmarks and complete program evaluations.
• Assist with field trip logistics and translation services for career/college initiatives.

Skills

Bilingual English/Spanish

Strong communication

Confidentiality

Teamwork

Public engagement

Education

High school diploma or GED

Two-year Associate degree

72-quarter or 48-semester credits

Passing score on ETS Para Pro Assessment (455)

Tools

Skyward/Qmlativ

Job description

NOTICE OF EMPLOYMENT OPPORTUNITY

The Elma School District is accepting applications for the following classified position:
2026 - 2027
Elma High School
GEAR UP Office Technician
(Contingent upon Funding)

Date Posted

10-09-2026

Category

Classified

EESP 2025-2026 Salary Schedule Rate Range

• $26.06 - $29.95 per hour
• Will be updated per EESP CBA Salary Schedule 2026-2027

Assignment

• Monday – Friday; 6 hours per day; 180 days per year

Funding Contingency

This position is funded through the GEAR UP grant and is contingent upon the continued availability of grant funding. The position may be eliminated if funding is reduced, exhausted, or discontinued, subject to applicable collective bargaining agreement provisions and law.

Summary

The GEAR UP Office Tech supports the GEAR UP program. This position provides administrative support to complete GEAR UP documentation, data entry requirements, and match collection. It will assist with career & college readiness events, travel arrangements, and assist with chaperoning and driving students to various destinations.

Benefits Include

• Twelve (12) Days Sick Leave per school year
• Two (2) Personal Leave Days with pay per year
• Washington State Department of Retirement Systems (DRS)
• DCP - Deferred Compensation Program
• Washington Paid Family Medical Leave
• Medical; Dental; Vision; Basic Life; AD&D; LTD Insurance; FSA and DCAP

Required Qualifications

• High school diploma or GED
• WSP/FBI fingerprint background clearance (fee paid by the employee)
• Meets NCLB definition of highly qualified requirements:
• • A two-year Associate degree
  • 72-quarter or 48-semester college credits, or
  • A passing score of 455 on the ETS Para Pro Assessment
• Bilingual proficiency in English and Spanish, including the ability to speak and write effectively in both languages.
• Ability to communicate positively and accurately orally and in writing
• Ability to work well and collaboratively with students, staff, and parents
• Ability to maintain confidentiality
• Documented demonstration of core competency requirements
• Regular attendance is an essential function of this position
• The safety and health of students and others are essential functions of this position

Preferred Qualifications

• Experience with public schools or in an environment with students
• Experience with Skyward/Qmlativ
• Proficient with planning and marketing

General Responsibilities

• General documentation and data entry support.
• Computer skills (word processing, spreadsheet, and database) in Word and/or Google.
• Prepare and communicate information to staff, public and other districts in a professional manner
• Collect and maintain required student, family, and staff activity and participation records, including agendas, sign-in sheets, and expenditure records. Includes entering participation data in the GEAR UP Portal.
• Compile, analyze, and utilize data to best support students meeting GEAR UP benchmarks.
• Complete monthly, quarterly, and annual GEAR UP program evaluation documentation.
• May include other supports determined by the GEAR UP Advisor or supervisor.
• Create and maintain a GEAR UP event calendar to ensure work plan completion.
• Assist with field trip logistics and planning.
• Translation services for students and families for career and college readiness initiatives
• May include other supports determined by the GEAR UP Advisor or supervisor

The Elma School District is an Equal Opportunity Employer. Students, families and other stakeholders are notified the district does not discriminate based on sex, race, creed, religion, color, age, national origin, sexual orientation, gender expression or identity, veteran or military status, disability, or the use of a trained dog guide or service animal in any programs or activities, and provides equal access to the Boy Scouts and other designated youth groups.

Designated to handle inquiries about nondiscrimination policies are:

504 Section Coordinator: Kathleen Gallagher, [e-mail]

Title IX Officer: Dr. Christopher R. Nesmith, [e-mail]

El Distrito Escolar de Elma es un Empleador con Igualdad de Oportunidades.

Se les notifica a los estudiantes, familias y otras partes interesadas que el distrito no discrimina por motivos de sexo, raza, credo, religión, color, edad, origen nacional, orientación sexual, expresión o identidad de género, estado de veterano o militar, discapacidad, o el uso de un perro guía entrenado o animal de servicio en ninguno de sus programas o actividades, y ofrece igualdad de acceso a los Boy Scouts y otros grupos juveniles designados.

Las personas designadas para atender consultas sobre las políticas de no discriminación son:

Coordinadora de la Sección 504: Kathleen Gallagher, [e-mail]

Oficial de Title IX: Dr. Christopher R. Nesmith, [e-mail]