Gallery Support Specialist

National Gallery of Art; Washington (District of Columbia); On-site; USD 85,000 - 111,000; Full time

Job summary

National Gallery of Art in Washington, DC seeks a procurement-focused staff member in the Office of the Director, Conservation. The role manages exhibition and rotation procurements, purchases goods and services, and plans travel for conservation and research staff and visiting scholars.

Responsibilities include invoice payments, supplier research, budget adherence, information management, and coordinating logistics for events and special projects, with telework eligibility.

Responsibilities

• Be responsible for exhibition, rotation and special project-related procurements for staff.
• Orders goods and services requested by staff through the purchase card program and financial management system.
• Assists in planning and procurement of travel for all conservation and scientific research departments, as well as for visiting scholars and workshop participants.
• Manages the payment of invoices for contractors.
• Follows up on orders to ensure expedient delivery and completion.
• Runs reports of deobligations.
• Performs comprehensive research on suppliers and market conditions to optimize purchasing strategies and ensures adherence to budgetary constraints.
• Assists with information management using enterprise technology tools.
• Supports special projects for conservation and scientific research.
• Supports planning, manages execution and delivers division programs and events, collaborating with others on logistics.
• Orchestrates logistics - including submitting service orders for audiovisual, facilities and attendee support - and ensures efficient follow-up.

Job description

• Department: Other Agencies and Independent Organizations
• Location: Washington, District of Columbia

We are the nation's art museum, home to a renowned collection of over 160,000 works of art from antiquity to today. Millions of people come through our doors each year - with even more online - making us one of the most visited art museums in the world. Located on the National Mall, admission to the West and East Buildings, Sculpture Garden, special exhibitions, and public programs is always free.

Key Responsibilities

This position is location in the Office of the Director, Conservation department. This position will: Be responsible for exhibition, rotation and special project-related procurements for staff. Orders goods and services requested by staff through the purchase card program and financial management system. Assists in planning and procurement of travel for all conservation and scientific research departments, as well as for visiting scholars and workshop participants.

Manages the payment of invoices for contractors. Follows up on orders to ensure expedient delivery and completion. Runs reports of deobligations. Performs comprehensive research on suppliers and market conditions to optimize purchasing strategies and ensures adherence to budgetary constraints. Assists with information management using enterprise technology tools. Supports special projects for conservation and scientific research.

Supports planning, manages execution and delivers division programs and events, collaborating with others on logistics. Orchestrates logistics - including submitting service orders for audiovisual, facilities and attendee support - and ensures efficient follow-up.

Requirements & Education

This position does not have an education requirement. Education can be substituted for experience.

The Federal Government offers a comprehensive benefits package. Flexible Spending Accounts - https://www.fsafeds.com/ Health Insurance - http://www.opm.gov/insure/health/index.asp Leave - http://www.opm.gov/oca/leave/index.asp Life Insurance - http://www.opm.gov/insure/life/index.asp Retirement Program - https://www.opm.gov/retirement-services/

Which agency is hiring for this position?

This position is with National Gallery of Art, Other Agencies and Independent Organizations.

What is the salary for this position?

The posted pay range is $85447 - $111087/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-23.

Who is eligible to apply?

This position is open under the 'Public' hiring path.