Remote Museum Procurement & Logistics Specialist

National Gallery of Art; Washington (District of Columbia); On-site; USD 85,000 - 111,000; Full time

Job summary

National Gallery of Art in Washington, DC seeks a procurement-focused staff member in the Office of the Director, Conservation. The role manages exhibition and rotation procurements, purchases goods and services, and plans travel for conservation and research staff and visiting scholars.

Responsibilities include invoice payments, supplier research, budget adherence, information management, and coordinating logistics for events and special projects, with telework eligibility.

Responsibilities

• Be responsible for exhibition, rotation and special project-related procurements for staff.
• Orders goods and services requested by staff through the purchase card program and financial management system.
• Assists in planning and procurement of travel for all conservation and scientific research departments, as well as for visiting scholars and workshop participants.
• Manages the payment of invoices for contractors.
• Follows up on orders to ensure expedient delivery and completion.
• Runs reports of deobligations.
• Performs comprehensive research on suppliers and market conditions to optimize purchasing strategies and ensures adherence to budgetary constraints.
• Assists with information management using enterprise technology tools.
• Supports special projects for conservation and scientific research.
• Supports planning, manages execution and delivers division programs and events, collaborating with others on logistics.
• Orchestrates logistics - including submitting service orders for audiovisual, facilities and attendee support - and ensures efficient follow-up.

Job description

National Gallery of Art in Washington, DC seeks a procurement-focused staff member in the Office of the Director, Conservation. The role manages exhibition and rotation procurements, purchases goods and services, and plans travel for conservation and research staff and visiting scholars.

Responsibilities include invoice payments, supplier research, budget adherence, information management, and coordinating logistics for events and special projects, with telework eligibility.