Gala & Special Events Intern (Hybrid, $500 Stipend)

GALA Hispanic Theatre; Washington (District of Columbia); Hybride; USD 4 500 - 6 700; Temps partiel

Avantages offerts par ce poste

Stipend

Résumé du poste

GALA Hispanic Theatre in Washington, DC is seeking a Gala & Special Events Intern to support the planning and execution of Noche de Estrellas 2027, our annual fundraising gala at the National Museum of Women in the Arts. This hands-on role offers exposure to nonprofit event management, donor relations, and volunteer coordination.

You will work closely with the Noche de Estrellas Event Coordinator, gaining experience in fundraising, auction solicitation, and event logistics, with a flexible

Qualifications

• Strong organizational and communication skills.
• Excellent attention to detail and ability to manage multiple responsibilities.
• Confidence communicating professionally with businesses, donors, and volunteers.
• A proactive, hands-on attitude and willingness to take initiative.
• Confidence giving directions, coordinating people, and handling responsibilities in a fast-paced environment.
• Willingness to approach businesses in person, conduct outreach, arrange meetings, and follow up consistently.
• Comfort using email, spreadsheets, and shared documents.
• The ability to work independently and collaboratively.
• Reliable transportation or the ability to commute to required in-person activities in Washington, DC.

Responsabilités

• Research and contact potential auction donors, including local businesses, restaurants, hotels, and community partners.
• Assist with donation solicitation, outreach, and follow-up with previous and prospective donors, including in-person visits when appropriate.
• Arrange meetings with potential donors and community partners.
• Track donations, donor communications, and auction item details.
• Help organize auction materials and coordinate auction logistics leading up to the gala.
• Assist with silent auction operations and post-event donor follow-up.
• Assist with recruiting and organizing volunteers for Noche de Estrellas.
• Manage volunteer communications, schedules, assignments, and records.
• Help coordinate and lead two in-person volunteer training sessions.
• Take initiative in directing volunteers, managing assignments, and addressing needs during event preparations and on event day.
• Support volunteer check-in and coordination throughout the gala.
• Assist with volunteer appreciation and post-event communications.
• Participation in venue walkthroughs, site visits, and vendor meetings.
• Assist with event setup, execution, breakdown, and post-event closeout.

Connaissances

Organizational skills

Communication

Attention to detail

Multitasking

Initiative

Professional outreach

Team collaboration

Independent work

Reliable transportation

Outils

Email

Description du poste

GALA Hispanic Theatre in Washington, DC is seeking a Gala & Special Events Intern to support the planning and execution of Noche de Estrellas 2027, our annual fundraising gala at the National Museum of Women in the Arts. This hands-on role offers exposure to nonprofit event management, donor relations, and volunteer coordination.

You will work closely with the Noche de Estrellas Event Coordinator, gaining experience in fundraising, auction solicitation, and event logistics, with a flexible