Support Clerk G111 Clerk of Council

Columbus Consolidated Government; Columbus (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Columbus Consolidated Government in Columbus, GA is seeking an administrative assistant to provide essential clerical support within the department. The role includes answering a multi-line phone system, greeting visitors, handling mail, and maintaining various records and data entry tasks.

The ideal candidate will have a high school diploma, proficiency with computers and office software, and the ability to perform general clerical duties while upholding department policies.

Qualifications

• Knowledge of clerical practices and procedures.
• Knowledge of department, division, and Columbus Consolidated Government policies and procedures.
• Knowledge of basic Fleet Maintenance terms, procedures, and regulations.
• Skill in the operation of standard office equipment.
• Skill in the operation of computers and various software programs.

Responsibilities

• Answers a multi-telephone system, screens calls, takes messages and directs callers to the appropriate personnel or division.
• Greets visitors and walk-in customers.
• Opens, sorts, and distributes incoming mail.
• Files and retrieves documents, forms, and paperwork.
• Types memorandums, letters, charts, labels, reports, and other correspondence.
• Performs general clerical functions including copying, faxing, and shredding.
• Maintains and creates data entry for city cemetery records and drafts letters for ownership transfer.
• Maintains street deed information.
• Uploads city boards Summary Minutes received in the electronic filing system.

Skills

Clerical skills

Policy knowledge

Office equipment operation

Computers & software proficiency

Mental acumen

Education

High school diploma

Tools

Office software

Job description

This position is responsible for providing administrative services to the department.

• Answers a multi-telephone system - answers questions, screens calls, takes messages and directs callers to the appropriate personnel or division.
• Greets visitors and walk-in customers.
• Answers questions or directs visitors to appropriate personnel.
• Opens, sorts, and distributes incoming mail.
• Files and retrieves documents, forms, and paperwork.
• Types memorandums, letters, charts, labels, reports, and other correspondence.
• Performs general clerical functions including copying, faxing, and shredding.
• Maintains and creates data entry for city cemetery records and drafts letters for ownership transfer.
• Maintains street deed information.
• Creates Board Member Tracker Forms for new appointees to city boards
• Uploads city boards Summary Minutes received in the electronic filing system.
• Prepares lists of expiring board terms for each board on an annual basis.
• Performs other related duties as assigned.

• Knowledge of clerical practices and procedures.
• Knowledge of department, division, and Columbus Consolidated Government policies and procedures.
• Knowledge of basic Fleet Maintenance terms, procedures, and regulations.
• Skill in the operation of standard office equipment.
• Skill in the operation of computers and various software programs.

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects. Additionally, the following physical abilities are required:

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Crawling – moving about on hands, knees, or hands, feet.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Talking 2 – shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office, library, or computer room.