Futures Recruiting Coordinator

HITT Contracting Inc.; Falls Church (VA); On-site; USD 67,000 - 87,000; Full time

Job summary

HITT Contracting seeks a highly organized Recruiting Coordinator to support the Futures Program, focusing on campus recruiting and early career talent across internship, Project Engineer, and Site Engineer hiring. The role is onsite at our Falls Church, VA headquarters.

Partnering with recruiters, university partners, and business leaders, you will coordinate interviews, campus events, and reporting in Workday to ensure a premier candidate experience.

Qualifications

• Bachelor's degree preferred.
• 2+ years of experience in recruiting coordination, university recruiting, HR, recruiting operations, event coordination, project coordination, or administrative support.
• Strong Excel skills and comfort working with data sets and reports.
• Experience coordinating events, career fairs, or large-scale initiatives preferred.
• Experience with an applicant tracking system required with Workday experience strongly preferred.
• Excellent communication and interpersonal skills with a strong customer service mindset.
• Curiosity and a continuous improvement mindset with the ability to identify opportunities to enhance recruiting operations and candidate engagement.
• High level of professionalism, discretion, and follow-through.

Responsibilities

• Coordinate and schedule interviews for internship, Project Engineer, and Site Engineer candidates across multiple offices, time zones, and hiring managers.
• Serve as a primary point of contact for candidates throughout the interview process, ensuring a professional, timely, and engaging experience.
• Manage interview logistics, including calendars, interview materials, and candidate communications.
• Coordinate offer process activities, including documentation, onboarding pass off, and system updates.
• Ensure clear communication and alignment between candidates, recruiters, hiring managers, and Futures Program stakeholders.
• Help coordinate logistics for career fairs, information sessions, networking events, office visits, classroom presentations, and other university recruiting activities.
• Maintain recruiting calendars, campus contacts, event registrations, and annual recruiting schedules.
• Partner with recruiters to support relationships with target schools, career centers, faculty, and student organizations.
• Coordinate recruiting materials, promotional items, branded merchandise, and event resources.
• Support planning and execution of internship recruiting, early career hiring initiatives, and Futures Program events.
• Maintain accurate candidate data and activity tracking within Workday.
• Support the creation, opening, and maintenance of requisitions in Workday.
• Maintain recruiting templates, interview guides, communications, and program resources.
• Prepare recurring reports on pipeline activity, hiring progress, event participation, internship conversion, and university engagement.
• Support ad hoc reporting and analysis requests from Recruiting and HR leadership.
• Help ensure adherence to recruiting processes, compliance requirements, and data integrity standards.

Skills

Organizational skills

Attention to detail

Time management

Customer service mindset

Communication skills

Professionalism

Problem-solving

Curiosity

Education

Bachelor's degree preferred

Tools

Workday

Excel

Job description

NEW Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Futures Recruiting Coordinator

Job Description

HITT Contracting is seeking a highly organized and detail-oriented Recruiting Coordinator to support our campus recruiting team and help drive a consistent, high-quality experience for early career talent across the business. This role is based on site in our Falls Church, VA headquarters.

As HITT continues to grow across markets and invest in the next generation of construction leaders, our Futures Program plays a critical role in building a sustainable pipeline of early career talent through our internship program and entry-level Project Engineer and Site Engineer hiring. This position is a key investment in strengthening the operational foundation of our early career recruiting efforts by ensuring recruiting processes run smoothly, university recruiting initiatives are executed with consistency, and candidates have an exceptional experience.

The Recruiting Coordinator will provide centralized support for the Futures Program team, partnering closely with recruiters, hiring managers, university partners, and business leaders across our 16 offices nationwide. This role is responsible for coordinating recruiting activities, supporting campus engagement initiatives, maintaining recruiting systems and reporting, and executing programs that strengthen HITT's early career talent pipeline.

The ideal candidate is highly organized, proactive, and service-oriented, with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. You take pride in execution, anticipate needs before they arise, and bring a thoughtful, solutions-oriented approach to supporting candidates, university partners, and internal stakeholders.

Responsibilities

Candidate Experience & Recruiting Coordination

• Coordinate and schedule interviews for internship, Project Engineer, and Site Engineer candidates across multiple offices, time zones, and hiring managers
• Serve as a primary point of contact for candidates throughout the interview process, ensuring a professional, timely, and engaging experience
• Manage interview logistics, including calendars, interview materials, and candidate communications
• Coordinate offer process activities, including documentation, onboarding pass off, and system updates
• Ensure clear communication and alignment between candidates, recruiters, hiring managers, and Futures Program stakeholders

Campus Engagement & Program Support

• Help coordinate logistics for career fairs, information sessions, networking events, office visits, classroom presentations, and other university recruiting activities
• Maintain recruiting calendars, campus contacts, event registrations, and annual recruiting schedules
• Partner with recruiters to support relationships with target schools, career centers, faculty, and student organizations
• Coordinate recruiting materials, promotional items, branded merchandise, and event resources
• Support planning and execution of internship recruiting, early career hiring initiatives, and Futures Program events

Recruiting Operations & Analytics

• Maintain accurate candidate data and activity tracking within the applicant tracking system (Workday)
• Support the creation, opening, and maintenance of requisitions in Workday
• Maintain recruiting templates, interview guides, communications, and program resources
• Prepare recurring reports on pipeline activity, hiring progress, event participation, internship conversion, and university engagement
• Support ad hoc reporting and analysis requests from Recruiting and HR leadership
• Help ensure adherence to recruiting processes, compliance requirements, and data integrity standards

Innovation & Continuous Improvement

• Research emerging trends in university recruiting, candidate engagement, recruiting technology, and employer branding to identify opportunities for the Futures Program
• Recommend ideas that enhance recruiting operations, strengthen HITT's employer brand, and create meaningful experiences for early career talent
• Partner with Recruiting leaders and Marketing to support campus recruiting campaigns
• Gather candidate feedback and recruiting insights to evaluate recruiting events and identify opportunities for continuous improvement

Qualifications

• Bachelor's degree preferred
• 2+ years of experience in recruiting coordination, university recruiting, HR, recruiting operations, event coordination, project coordination, or administrative support
• Strong organizational skills and exceptional attention to detail
• Proven ability to manage multiple priorities and deadlines with accuracy and efficiency
• Experience coordinating events, career fairs, or large-scale initiatives preferred
• Experience working with data, reporting, or metrics tracking preferred
• Strong Excel skills and comfort working with data sets and reports
• Experience with an applicant tracking system required with Workday experience strongly preferred
• Excellent communication and interpersonal skills with a strong customer service mindset
• Curiosity and a continuous improvement mindset with the ability to identify opportunities to enhance recruiting operations and candidate engagement
• High level of professionalism, discretion, and follow-through

• Proactive, resourceful, and solutions-oriented approach to problem-solving
• High level of professionalism, discretion, and follow-through

Salary

In accordance with Virginia Senate Bill 215 (SB 215), the base salary range for this position is:

$67,000.00 - $87,000.00

Compensation in other cities and states may vary. HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time-off, and other voluntary benefits and leave types. The determination of salary is based on the candidate's individual professional experience, qualifications, education, skills, and training.

Equal Opportunity

HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

Location/Region: Falls Church, Virginia