Fundraising & Membership Assistant (Temp to Perm)

ADP, Inc.; Boston (MA); On-site; USD 33,000 - 34,000; Full time

Job summary

The Museum of African American History in Boston and Nantucket seeks a Development Assistant to support fundraising, membership, and donor engagement. You will process gifts, maintain donor records in the CRM, and coordinate acknowledgments and communications.

Work closely with leadership to ensure timely gift processing, prepare mailings and event materials, and support research and cultivation efforts. Strong organization and discretion with confidential information are essential.

Qualifications

• Associate's or Bachelor's degree preferred; relevant administrative, nonprofit, or related professional experience may be considered in place of a degree.
• Previous administrative, nonprofit, development, membership, customer service, or related experience preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple assignments, prioritize responsibilities, and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Word and Excel; familiarity with email marketing and other digital platforms is helpful.
• Experience with Blackbaud, Salesforce, or another donor database/CRM is preferred but not required.

Responsibilities

• Process charitable contributions and pledges, including gifts received by check, credit card, online platforms, and other methods.
• Enter and maintain accurate donor, gift, pledge, membership, and prospect information in the Museum's donor database/CRM.
• Process new memberships and renewals and ensure membership records are accurate and up to date.
• Prepare and coordinate donor acknowledgment letters, tax receipts, pledge reminders, membership correspondence, and other routine development communications.
• Coordinate membership and development mailings, including preparing mailing lists, letters, labels, and other materials.
• Assist with maintaining donor and member files and ensuring development records are complete, accurate, and confidential.
• Support donor and prospect research as requested by the Director of Development.
• Assist with the preparation of donor and membership lists, reports, mailing lists, and other fundraising materials.
• Maintain calendars and tracking systems for donor communications, stewardship activities, membership renewals, and other development deadlines.
• Provide administrative support for individual, foundation, corporate, and government fundraising activities.
• Assist with donor and member stewardship activities, including preparing materials, coordinating mailings, and tracking follow-up.
• Support the planning and execution of Museum cultivation, membership, and fundraising events, including invitations, RSVP tracking, guest lists, event materials, and post-event follow-up.
• Assist with development-related meetings by coordinating logistics and preparing materials as needed.
• Help maintain development supplies, files, templates, and other departmental resources.
• Work collaboratively with Museum staff to ensure accurate and timely sharing of information related to donors, members, and fundraising activities.
• Perform other development and administrative duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Team collaboration

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

CRM databases

Blackbaud

Salesforce

Job description

The Museum of African American History in Boston and Nantucket seeks a Development Assistant to support fundraising, membership, and donor engagement. You will process gifts, maintain donor records in the CRM, and coordinate acknowledgments and communications.

Work closely with leadership to ensure timely gift processing, prepare mailings and event materials, and support research and cultivation efforts. Strong organization and discretion with confidential information are essential.